POSITION SUMMARY
The Accounts Payable clerk supports the accounts payable and associated financial reporting function at the Ville Saint-Laurent Head Office; preparing documents, updating records, answering telephones and other inquiries, and maintaining schedules.
RESPONSIBILITIES
· Coordinate vendor creation with master data (which include contacting new vendors by phone)
· Complete vendor creation applications and file documents electronically
· Answer, screen and forward incoming phone calls
· Receive, sort and distribute daily mail (also applies to outgoing mail and deliveries)
· Retrieve electronic invoices from various vendors and file electronically
· Help head office’s daily data operations from the finance, tax, IT and procurement department
QUALIFICATIONS
- Accounting or secretarial Certification/Diploma
- DEP or DEC in Accounting or secretarial courses
- Minimum two years with related experience
- Bilingual – Proficiency in English and French, spoken and written
- Excellent attention to detail and well organized
- Comfortable performing a variety of tasks in a busy office environment.
- Excellent WORD processing skills for creating accurate documents and records
- Ability to identify mistakes or discrepancies when reviewing invoices or other paperwork
- Ability to follow instructions from management or other senior staff members
- Friendly communication style when dealing with the public or members of staff
- Reliable and deadline-oriented approach to ensure records are kept accurately and administrative affairs run smoothly