Responsibilities:
Management of Approved Supplier Payments by Credit Card:
- Process and manage credit card payments to approved suppliers.
Accounting Administration Support:
- Provide general accounting administrative support as required.
Program Reconciliations:
- Handle small program reconciliations (e.g., merchandise, town halls, BBQs, dinners, day events, meetings).
- Assist with larger program reconciliation components, including balancing final hotel bills, air support, and DMC.
- Prepare client account summaries, final invoices, client reconciliation documents, and more.
- Balance P&Ls.
- Prepare reconciliation binders for programs.
Accounts Receivable:
- Handle participant invoicing for extensions, activities, air deviations, and related extras, coordinating with program managers to combine participant additions for one invoice, manage participant correspondence, follow up on payments, and track payments.
- Process participant invoice payments, including invoice adjustments for admin fees.
- Manage sponsorship invoice payments, send payment receipts, and track participant credit card information.
- Handle client invoicing and posting, including invoicing in the client's third-party platform.
- Follow up on accounts receivables.
- Track and manage commission payments.
Accounts Payable:
- Post supplier invoices.
- Manage credit card statements (AMEX Business, AMEX USD, RBC Visa, TD USD Visa), including collecting all backup, referencing, and coding, breaking out HST/GST/QST, project allocation, and posting to QuickBooks.
Expectations/Requirements:
- Excellent verbal and written communication skills.
- Ability to communicate and respond in a timely manner.
- Ability to handle sensitive information with discretion.
- Excellent knowledge of computer applications (MS Word, Excel, and Teams).
- Professional, collaborative team player.
- Accuracy in inputting information and performing quality checks.
- Commitment to continuous learning.
- Excellent multi-tasking and time management skills.
- Exceptional attention to detail.
- Ability to meet tight deadlines.
- Knowledge of QuickBooks.
- Minimum of two years of related experience is encouraged.
- Ability to work in a fast-paced environment.
- Strong organizational skills with good time management.
- Proactive attitude.
Job Type: Fixed term contract
Contract length: 12 months
Pay: From $50,000.00 per year
Flexible language requirement:
Schedule:
Experience:
- Accounting: 1 year (required)
Work Location: In person
Expected start date: 2024-08-26
