Magna Golf Club, one of Canada's most exclusive private clubs located in Aurora, Ontario, is currently hiring a
Payroll, HR, and Accounts Payable Administrator to join our amazing team.
The Payroll, HR, and Accounts Payable Administrator will administer the full scale bi-weekly payroll, accounts payable and work with the Human Resource Manager and Senior Accountant to provide additional support.
Responsibilities And Expectations
Payroll, Time and Attendance and Analytics
- Oversee the preparation and processing of bi-weekly payroll for both hourly and salaried employees.
- Administer payroll and time and attendance functions, including inputting new hires, updating employee status, managing wage adjustments, handling terminations, and submitting Records of Employment (ROE).
- Maintain accurate and current employee data in the ADP system.
- Address and investigate inquiries and discrepancies related to payroll and time and attendance.
- Handle year-end reconciliation for payroll and file necessary reports such as T4, T4A's, and the EHT annual return.
- Provide training and support to Supervisors and Managers on ADP Time and Attendance, Scheduling, and Analytics modules.
- Investigate and manage wage subsidy initiatives.
Accounting
- Manage vendor records, input invoices, review statements, and ensure reconciliation of accounts.
- Organize and file all accounting documents while overseeing record retention.
General Human Resources Administration
- Draft and deliver employment contracts to new and rehired employees.
- Administer time-off policies and ensure accurate payment for paid time off.
- Introduce electronic onboarding, collecting all necessary documentation for new hires.
- Develop various forms, spreadsheets, and templates as required.
- Research and manage employee communication boards.
- Assist the HR Manager in HR-related communications.
- Contribute to researching, designing, and implementing new HR programs and initiatives.
- Assist in organizing employee engagement events, such as Staff BBQ, Christmas party, and staff appreciation lunches.
Employee Records
- Manage and safeguard employee records and files, ensuring strict adherence to confidentiality protocols for both paper-based and electronic filing systems.
Training and Development
- Manage employee training records within ADP Workforce NOW.
- Assign and oversee all online training activities.
- Verify and maintain current certifications, arranging for additional training when needed.
- Modify and update training packages as necessary.
Health and Safety
- Serve as a certified member and secretary of the Joint Health and Safety Committee.
- Supervise the workplace inspection process.
- Monitor and post monthly accident statistics.
- Manage the health and safety communication boards.
- Identify workplace hazards as part of regular duties.
Preferred Qualifications
- Over 5 years of experience as an administrative assistant.
- Possess more than 3 years of expertise in payroll processing, with an advantage of experience in ADP Workforce Now.
- Knowledge of general accounting and accounts payable is an additional asset.
- Demonstrated strong business and financial acumen.
- Exceptional organizational skills, characterized by high attention to detail, and adept at multitasking in a fast-paced environment.
- Superior verbal and written communication skills.
- Capable of meeting multiple deadlines and adept at task prioritization.
- Independent worker with a proactive approach.
- Adherence to confidentiality is a key strength.
- Strong interpersonal skills.
- Sound problem-solving skills and judgment.
- Highly proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
- Experience with Jonas Club Management Software is considered an asset.
Compensation
- MGC will provide an appealing compensation package, aligned with experience, featuring a competitive base salary, a profit-sharing program, health benefits, and a retirement savings program.
We appreciate your interest in our organization. Please note that only individuals selected for an interview will receive further communication. If you require accommodation for a disability during the job selection process, please feel free to make a request, and we will do our best to accommodate your needs.