Senior Accounting Specialist
General job responsibilities and duties
1. Manage specifically:
a) billing process and invoicing
b) payroll input, processing, preparation and distribution
c) accounts payable input, payments and cheque distribution
d) job costing system and job recap summaries
2. Overall responsibility for preparation of monthly financial statements for
Process Group of Companies
a) ensure A/R, A/P and Payroll journals are closed at end of each month
3. Month-end reconciliations of G/L control accounts:
a) Subsidiary ledgers for:
< accounts receivable - Cdn (G/L 1201) and US (G/L account 1220)
< holdbacks receivable (G/L account 1240)
< accounts payable - Cdn (G/L 3010) and US (G/L 3012)
b) Bank reconciliations for bank accounts
< Cdn (G/L account 1100)
< US (G/L account 1120)
Reconcile G/L month-end balances to remittances for:
a) WCB (G/L account 3015)
b) Group RRSP (G/L account 3105)
c) Employee advances (G/L account 3127)
d) Receiver General for source deductions
< Income tax (G/L account 3230)
< UI (G/L account 3250)
< CPP (G/L account 3260)
e) EHT (G/L account 3235)
4. Payroll reporting - union reports, WCB summary and accident reporting, safety reports, CWB reports, Receiver General remittances for I/T, UI and CPP, EHT remittances, benefits reports.
5. Assist with any other functions that the principals and VP Finance may require be done to ensure the smooth and normal operation of the company
6. Follow up weekly all open jobs/work orders to determine if jobs are finished and final invoice and/or holdbacks release can be issued
7. Prepare and send out monthly statements to customers Initiate credit granting for new customers by sending out credit application forms and ensuring they are returned with required information; request credit report from outside agency we use; contact references and record responses; obtain credit approval and credit limits from VP Finance.
8. Initiate collections from customers
a) determine from sales people/estimators which customers they handle
collections for;
b) follow up with all other customers by telephone and mailed statements amounts to be collected - 30 days and over, or as according to agreed payment terms
c) report difficult collections to VP Finance for further action to be taken and by whom
9. Control over payments to subcontractors
10. Backup for payroll preparation function as may be required from time to time
11. Backup for accounts payables input and cheque disbursements routines
12. Assist with month-end reconciliations of general ledger accounts and sub-ledgers to control accounts
13. Prepare Statutory Declarations, WCB Clearance Certificates and Waivers required to be issued for customers= payments of holdbacks
14. Assist with any other administrative and accounting functions that may be requested from time to time, to ensure the smooth and normal operation of the company
15. All other company related duties, as assigned, to facilitate the daily operation of the Corporation.
Job Types: Full-time, Permanent
Pay: $70,000.00-$90,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Cambridge, ON N1R 7P5: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Accounting: 8 years (required)
- Jonas Construction Accounting Software: 3 years (preferred)
- Construction: 3 years (preferred)
Location:
- Cambridge, ON N1R 7P5 (preferred)
Work Location: In person
Expected start date: 2024-07-09
