At Beedie, we foster talent, encourage innovation, and reward success.
We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.
Position Overview
Responsible for overseeing all aspects of the accounts payable function for Beedie, ensuring invoices and payments are processed accurately and efficiently. A strong focus on coordination and customer service, both internally across multiple departments and regions, and externally with a diverse range of vendors.
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Team leadership:
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Lead the accounts payable team and encourage a supportive environment that focuses on teamwork, continuous improvement, and collaboration with internal business groups
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Support and manage the AP team in all aspects of their duties, including providing regular 1:1 coaching, performance discussions
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Oversee hiring, onboarding, and ongoing training and development
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Monitor workloads and forecast resource requirements based on activity levels
Invoice processing and payments:
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Manage AP productivity, ensuring invoices are entered and processed in a timely manner, and helping AP escalate issues when invoices are stuck
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Maintain the integrity of the accounts payable sub ledger, including oversight of the AP close to ensure all costs that are fully approved are recorded in the correct period, especially as they relate to projects
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Responsible for overseeing payments, including EFT, cheque, wire, and online payments, in accordance with company policies
Vendors:
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Review new vendor entry and changes in the ERP, ensuring proper controls are maintained
Reporting:
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Proactively monitor invoice aging, turnover, and throughput.
- Report backlog and issues to stakeholders so as to promote collaboration on issue resolution
- Prepare various reports and reconciliations, interpret results, and discuss with management
Cash management:
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Maximize monetary savings through vendor discounts, minimizing late fees, and supporting efficient management of working capital
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Work with Treasury to manage working capital, especially as it relates to off-cycle payments
Processes and controls:
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Identify opportunities for improvement and implement required changes in process and software as required
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Collaborate with business leaders to improve the procure to pay cycle within Beedie
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Liaise with IT and other Accounting Managers to oversee AP components of ERP and ensure alignment with the evolving needs of the business, including reviewing updating approval workflows, invoice templates, and notifications
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Ensure appropriate controls are maintained throughout all accounts payable procedures
Other duties:
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Develop and maintain training materials for the procure to pay cycle, and lead training sessions across the company, especially as it relates to onboarding new hires
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Oversee Purchase Cards to ensure timely submission and reconciliation of expense reports
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Work with Tax department to prepare T5018 tax information slips as required
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Other projects and tasks assigned by management
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Minimum of 7 years accounts payable and accounting
- Minimum 5 years in a supervisory/managerial capacity supporting multiple staff and delegating work
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Service oriented with a strong work ethic who is able to work both independently and collaboratively within a team environment
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Strong attention to detail balanced with an awareness of the bigger picture
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Ability to prioritize work and manage multiple tasks, likely with competing priorities
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Strong problem solving, communication (verbal and written)
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Ability to analyze data to provide information to management and make resource allocation recommendations
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Computer skills: Microsoft Office (intermediate to advanced Excel)
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Exposure to real estate and/or construction an asset
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Basic understanding of accounting principles
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Education: Completion of university level education an asset
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Experience working with Yardi is preferred
The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.
The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...
We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.