Job Description:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you?
If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.
Ontario Health at Home is looking for a knowledgeable payroll professional with experience in unionized settings. Reporting to the Manager, Finance – Payroll, this position ensures that all employees are paid accurately and on time and that all processes connected to payroll are completed and maintained in a timely and accurate manner within strict deadlines.
What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan.
- Flexible hybrid work location [Chatham-Kent, Sarnia-Lambton, Windsor-Essex]
What will you do?
- Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong
- Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism
Employee Position Changes
- Ensure accurate entry of all new/changing positions into payroll system with coordination of HR functions
- Ensure benefits are updated when necessary
- Perform schedule maintenance as needed
Employee Timecards and Payroll Adjustments
- Ensure all hours submitted are accurate and validated via authorized electronic forms
- Data entry into payroll computer system
- Follow-up with employees when no timecard submitted
- Entry of corrections and adjustments to ensure all employees are processed correctly
Payroll Processing and Enquiries
- Responds to all employee questions including but not limited to payments, deductions, benefits etc. Must research and reply to enquiries
- All data is maintained in internal payroll system and processed
- Gross payroll and deduction reports are produced to audit accuracy. Errors must be researched and corrected
- Payment is generated to all banks and paystubs generated to payroll website
Administration of Benefits
- Maintain accurate benefit coverage for all employees through communication with both staff and benefit providers via telephone and web sites, according to policy and contracts.
- Maintain spreadsheets for reconciliation of benefit billing to payroll deductions
- Check monthly billings from benefit providers to ensure accuracy and authorize payment
Reports and Remittances
- Creation of reports and remittances generated from the payroll system
- Processing of reports for submission by Accounts Payable including Revenue Canada, Benefits Providers, Pension Plan and various monthly dues
- Maintain all employees benefits banks by analyzing reports generated from payroll system
- Creation of Records of Employment when necessary, maintenance of Maternity Leave Top ups etc.
- Maintain accurate records via spreadsheets of all employee pension contributions and making any adjustments when necessary. Communication with the Pension organization via telephone or website
- Monthly reconciliation of all reports
New Employee Orientation
- Provide an overview of payroll processes to new employees via slideshow and presentation
- Provide new employees access to QSS and benefit coverage summaries/cards
- Review the accuracy of all required and completed documents
- Benefit and pension enrolments completed online
- Data entry of all new employee’s information into payroll system
- Other duties as assigned
What must you have?
Educational Qualifications
- College Diploma in Payroll Management or Administrative Studies
Experience
- Previous experience with payroll entry and processing, benefits, generating Records of Employment and associated legislation including Employment Standards Act
- Previous experience with unionized environment and collective agreements
- Understanding of pension and benefit plans
Skills and Attributes
- Must have a good working knowledge of a computerized payroll system, and have previous experience in generating reports in Excel, Word
- Experience with Quadrant considered an asset
- Excellent organizational skills and attention to detail required.
- Ability to prioritize and adjust to changing priorities and work with a high degree of accuracy
- Ability to work independently and make decisions
- Ability to research information when required
Communication/Interpersonal Skills
- Strong oral communication and interpersonal skills required for resolution of problems with various levels of staff (i.e. interpretation of Collective Agreement, communicate with staff regarding payroll and benefit questions etc.)
- Ability to respond to employee questions re: payroll inquiries. Exercises tact and judgment when handling complaints/issues
- Able to seek clarification of Collective Agreement(s)
- A valid driver’s license and access to a reliable vehicle
- Ability to use a computer in a Windows environment
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What would give you the edge?
- Experience working in the healthcare sector
- Certification from the National Payroll Institute (Payroll Compliance Professional or Payroll Leadership Professional)
- Experience with pension administration
We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
STARTING DATE: As soon as possible
POSITION STATUS: Temporary Full-Time (until approx. December 2024)
HOURS OF WORK: 7.5 hours/tour (Mon-Fri) (8:30am – 4:30pm)
SALARY RANGE: $67,765.50 - $80,915.67
We thank all applicants for their interest; however, only those selected for an interview will be contacted.