Who you are:
You are a highly organized, reliable person, who enjoys the challenge of ensuring the smooth financial operations of a growing company. You are a detailed orientated, energetic, strong multi-tasker that can balance many tasks and priorities.
Who we are:
Join a hardworking, reliable, respectful, positive team. Element Refrigeration & Air Conditioning is a well-regarded commercial refrigeration and HVAC company dedicated to service through quality, integrity, and responsiveness. Element’s employees enjoy opportunities for training, development, and career advancement.
Responsibilities:
- Lead all accounting and business administration activities
- Perform administrative tasks, such as data entry, scanning, entering and preparing invoices, maintaining accounting ledgers, sending bill reminders, collections, filing paperwork, and contacting clients to discuss their accounts
- Maintain precise records of all AR and AP records and transactions
- Maintain vendor records, including new vendor set ups and any vendor change requests
- Set-up new customer, vendor and sub-contractors
- Perform timely and accurate data entry regarding, but not limited to accounts payable, payroll, accounts receivable and purchase orders
- Perform day to day financial transactions, including verifying, classifying, posting and recording AP and AR data
- Review, investigate and reconcile discrepancies or irregularities in invoices, incoming or outgoing payments, accounts, billing, etc.
- Perform monthly reconciliations and audits for receipts, AR and AP ledgers, invoices, vendor accounts, payments, system reports, and other transactions
- Set up new hires and terminations in payroll
- Manage set-up and terminations of benefit program
- Process expense reports on a regular basis
- Accurately review, code, and process vendor invoices
- Audit and process credit card bills
- Process outgoing payments in compliance with financial policies and procedures
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Processing, verifying, and posting receipts for goods sold or services rendered
- Lead the process of verifying and maintaining inventory
- Liaison with clients, contractors, sub-contractors, consultants, suppliers and design professionals
- Work with the leadership team to improve operational management systems including work order, and purchase order issuing, inventory management
- The list of responsibilities is not exhaustive and at times the successful candidate will be asked to provide dispatch or other operational support
Qualifications:
- 5+ years of experience bookkeeping
- Experience in a bookkeeping software - preferable Sage (Simply Accounting)
- Articulate communicator
- Focused, high level of attention to detail
- Competent in Microsoft Word, Excel, Outlook, Teams
- Experience in the construction industry (electrical, refrigeration, plumbing) preferred, but not required
- Experience in Jobber is an asset but not required
- All applicants are required to have an Open Work Permit, Permanent Resident or Citizen
- Experience with safety programs an asset, but not required
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
Experience:
- Sage/ Simply Accounting Preferred 3 years (preferred)
- Bookkeeping: 3 years (required)
Location:
In-office
Job Types: Full-time, Permanent
Pay: $52,000.00-$62,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Schedule:
Experience:
- bookkeeping: 5 years (required)
- Sage (Simply Accounting): 1 year (preferred)
Work Location: In person