Payroll and Benefits Coordinator
Permanent Full-Time / New Liskeard Office
35 hours per week / $32.53 – $38.77 per hour / Unionized position / Competitive benefits and OMERS pension
Applicants will submit a cover letter and resume. Apply to https://bit.ly/dtssabcareers by 11:59 PM Sunday July 7, 2024
The District of Timiskaming Social Services Administration Board supports individuals in need throughout our communities by delivering Children’s Services, Emergency Medical Services, Ontario Works, and Housing Services through the effective use of available resources and in the best interest of the individuals we support. We are committed to serving and treating others through actions and values based on integrity and respect.
Reporting to the Finance Supervisor, the incumbent provides a wide range of day-to-day administrative, accounting, and financial support services to the Finance department which includes, but is not limited to, the timely and accurate preparation and processing of weekly payroll for all DTSSAB staff, preparing, verifying and reconciling transactions, as well as preparing other financial records or reports according to established procedures.
Primary responsibilities include but are not limited to:
§ Processing payroll in a timely manner by thoroughly reviewing timesheets and making necessary payroll adjustments using ADP Workforce Now payroll and human resources software
§ Completing and processing documentation for the administration of the OMERS pension plan and health benefits as required
§ Calculating, processing, and preparing adjustments for payroll remittances (i.e.: WSIB, OMERS, union dues, CRA, EHT, other)
§ Compiling statistical reports, statements, and summaries related to payroll and benefit accounts, as required
§ Preparing and balancing period-end reports and reconciling same
§ Maintaining accurate, up-to-date filing systems (payroll and other) and records (electronic and paper) of employee attendance, leaves of absence, overtime, or other in order to calculate pay and benefit entitlement, process transactions, and track usage
§ Responding to requests from employees on payroll matters
§ Calculating, preparing and issuing documents related to accounts (re: invoices, reports, account statements and other financial statements using computerized and manual systems)
§ Preparing year end reports and documents including OMERS pension reporting, T4 slips, WSIB reporting, EHT reporting
§ Preparing and submitting Records of Employment (ROE)
§ Maintaining transaction data and preparing year-end reports, working papers and journal entries for all payroll accounts for use by Management and auditors, or other users
§ Working with Human Resources to prepare employee information, enter transactions, and prepare reports or information related to Payroll and Benefits Administration, as required
§ Preparing memos and correspondence to internal and external contacts as required
Other related functions include:
§ Providing back up to Accounts Payable Finance clerk duties, as required including processing cheques, performing bank deposits, processing expenses and recurring payments, and processing accounts receivable
§ Verifying and reconciling transactions, distributing and preparing reports as requested
§ Completing finance documents, reports and correspondence as required
§ Other duties as assigned.
Qualifications and Experience:
§ Post-secondary education in Business Administration/Accounting or its equivalent, which includes training in general accounting theories. National Payroll Institute (NPI) Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) certification an asset
§ A minimum of two (2) years of current, related experience and/or training in computerized payroll administration. Equivalent education/experience may also be considered. Experience in a unionized environment is also considered an asset
§ Demonstrated knowledge of financial practices
§ Demonstrated research, analytical, problem solving and decision-making skills to enable the assessment of issues/situations and to develop options and make decisions for the effective and efficient administration of payroll and other finance functions
§ Proven attention to detail and ability to follow steps that are well defined to obtain and input information
§ Demonstrated interpersonal skills to establish and maintain relations and to resolve complaints/ issues relative to payroll and benefits
§ Demonstrated communication skills (listening, writing, verbal) to provide clear information and work effectively in a team
§ Proven time management and organization skills to identify priorities, plan and manage workload in order to meet deadlines
§ Advanced computer proficiency, including the use of complex spreadsheets for analysis or presentation of data, and the ability to develop expertise with the specific software used by Finance. Practical knowledge of ADP Workforce Now is considered an asset
§ Experience interpreting and applying legislation, regulations, policies and procedures, as well as collective agreement language (with respect to payroll-related matters), to ensure compensation administration processes are in compliance
§ Working knowledge of the Income Tax Act, Employment Standards, WSIB, EHT, other as it relates to statutory payroll withholdings and taxable benefits is required; knowledge of Generally Accepted Accounting Principles and the Ontario Municipal Employees Retirement System (OMERS) is an asset
§ A high degree of integrity and discretion, due to exposure to confidential sensitive information, is essential
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Applicants will submit a cover letter and resume.
Apply to https://bit.ly/dtssabcareers by 11:59 PM Sunday July 7, 2024
We thank all applicants for their interest. Professional references will be requested for those invited to an interview. Upon receipt of an offer of employment, a Criminal Record will be required.
The DTSSAB is an equal opportunity employer. Reasonable accommodation will be provided to applicants with accessibility requirements at all stages of the hiring process. Please contact Human Resources, in confidence, at hr@dtssab.com or (705) 647-7447 ext. 2256.
Personal information in relation to the hiring process is collected under
the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine eligibility for employment.
Job Types: Full-time, Permanent
Pay: $32.53-$38.77 per hour
Expected hours: 35 per week
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
Schedule:
- Day shift
- Monday to Friday
- No weekends
- Overtime
Supplemental pay types:
Experience:
- benefits administration: 1 year (preferred)
Work Location: In person
Application deadline: 2024-07-07