Job Summary
We are seeking a detail-oriented and experienced Payroll and HR Administrator to join our team. The successful candidate will play a key role in managing payroll processes and supporting various HR functions. The Payroll and HR Administrator will ensure the efficient and accurate preparation of payroll, onboarding of new employees, benefits administration, and other HR-related tasks. This position requires a high level of confidentiality, professionalism, and excellent organizational skills.
Key Responsibilities
Payroll Administration:
- Manage and run Canadian payroll through ADP Workforce Now.
- Work closely with the Controller to support the general ledger activities around payroll.
- Ensure timely and accurate processing of payroll, including year-end payroll activities such as reconciliations and T4 adjustments.
- Administer leaves of absence in accordance with company policies
- Ensure accurate reporting to Worker's Compensation Board’s across Canada.
HR Support:
- Prepare offer letters for new hires.
- Oversee the onboarding process for new employees, including the collection of personal information for payroll administration.
- Assist management with the recruiting process, including preparing job descriptions and posting job ads on Indeed and other platforms.
- Support employees in their benefits enrollments and provide guidance on benefit options.
- Administer the performance review process and employee achievement programs.
- Assist with the implementation and administration of employee recognition and reward programs.
- Provide administrative support for various HR projects and initiatives.
Compliance and Reporting:
- Ensure compliance with all federal, provincial, and local employment laws and regulations.
- Prepare and maintain accurate records and reports related to payroll, benefits, and other HR activities.
- Handle confidential information with utmost discretion and in compliance with data protection regulations.
Administrative Responsibilities:
- Perform other administrative duties as assigned.
- Maintain organized and up-to-date HR and payroll files.
- Respond to employee inquiries regarding payroll and benefits.
Qualifications
- Minimum of 3-5 years of experience in payroll and HR administration, preferably with experience in Canadian payroll and ADP Workforce Now.
Skills and Competencies:
- Strong knowledge of payroll practices and procedures.
- Familiarity with Canadian employment laws and regulations.
- Excellent organizational and time-management skills.
- High level of accuracy and attention to detail.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Ability to handle sensitive information with confidentiality.
Working Conditions
- Primarily office-based with occasional requirements for travel.
- Standard working hours with potential for extended hours during peak periods such as year-end payroll processing.
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Secondary School (required)
Experience:
- Human resources: 1 year (required)
Work Location: In person