Administrative Assistants are often the unsung heroes of organized and efficient office environments. They provide essential support to ensure the smooth operation of the office. Their responsibilities include handling various tasks related to organization, communication, and coordination.
Job Details:
Hybrid role: 2 days in office, 3 days remote Days (Mon-Fri)
Schedule: 9 am - 5pm
Location: Don Mills (North York area)
Rate: $25 hourly
Job Duties:
1. Purchase Order (PO) Management:
- Create and manage purchase orders for all IT functions.
- Ensure timely receipt of goods and services.
- Coordinate with vendors and internal teams to process payments promptly.
2. Contract Management:
- Follow up with relevant parties to sign contracts.
- Upload signed contracts to the appropriate portals or systems.
3. Event Organization:
- Assist in organizing team events.
- Book meeting rooms, speakers, and catering services for events.
- Ensure all logistical arrangements are made on time.
4. General Administrative Tasks:
- Answer phones, respond to emails, and greet visitors.
- Maintain employee, client, and company data.
- Handle filing and other clerical activities.
- Keep the office environment clean and welcoming.
Job Qualifications:
Minimum 3+ years of administrative experience in a similar role.
**Must have advanced level of experience using SharePoint**
Soft Skills:
- Excellent communication skills.
- Strong organizational abilities.
- Attention to detail.
- Multitasking capabilities.
- Problem-solving skills.
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- North York, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have advanced experience with SharePoint?
Experience:
- Administrative: 3 years (required)
Work Location: In person