S.I. Systems is seeking a highly skilled and experienced C-Suite Corporate Executive Assistant to provide high-level administrative support to our CEO, President, and CFO. This role involves organizing and overseeing special projects, managing facilities, and handling multiple priorities with excellent judgment and discretion. The ideal candidate will possess exceptional written and verbal communication, and organizational skills.
Reasons to Work for us
- Competitive salary and we're not just saying that!
- 3 weeks of paid vacation plus 6 flex days
- Birthday day off
- 5 paid volunteer days per year
- Working model is hybrid - 3 days in the office, 2 days remote
- Competitive Health and Wellness benefits that start on your first day of employment
- Tons of opportunities to develop your career and grow within Canada’s largest IT staffing company.
- Excellent training and certification programs
- A commitment to learning – courses, resources and tools provided to all employees
- High impact role that changes every day.
Job Responsibilities
- Handle sensitive matters with confidentiality and discretion.
- Provide advanced calendar management for the executive team.
- Act as the primary contact for internal and external stakeholders regarding the executive team.
- Plan and coordinate corporate events, including travel and accommodations.
- Support executive team with managing Information flow Including material preparation.
- Manage facilities, including commissioning, decommissioning, and maintenance of office spaces.
- Serve as a liaison between executives, board EAs, employees, and clients.
- Support the EA team with process improvements, training, and feedback.
- Respond to communications outside normal business hours.
- Complete ad hoc projects, such as organizing personal events and appointments.
Qualifications
- Undergraduate degree or equivalent work experience.
- Minimum of five years of progressively responsible experience as an Executive Assistant reporting to a C-level Executive.
- Significant experience in executive support, including C-level executives.
- Expert proficiency with Microsoft Office.
- Valid passport and willingness to travel domestically and internationally.
- Flexible schedule to accommodate time-sensitive requests or special projects.
Who you are:
- Excellent communication, prioritization, and time management skills.
- High degree of professionalism when dealing with diverse groups of people.
- Strong organizational and calendar management skills with attention to detail.
- Capability to complete a high volume of tasks with little or no guidance.
- Ability to respond with urgency to situations requiring quick turnaround.
- Exemplary planning, project management, and critical thinking skills.
- High level of integrity and discretion in handling confidential information.
- Excellent judgment and ability to switch gears at a moment’s notice.
- Has determination, grit and a proven ability to go the extra mile
About S.i. Systems:
S.i. Systems is Canada’s largest professional staffing provider, and we work with many of Canada's most prestigious firms. S.i. Systems is a true Canadian success story, with locations spanning the Canada and the US. Over the past 20 years, our company has reached new heights and we are continuing to grow at an exciting pace!!! If you feel this is a match for you, apply today!
S.i. Systems is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment If you require accommodation due to a disability, please contact Human Resources to ensure that you are able to fully access and participate in our recruitment process.
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