POSITION TITLE: PAYROLL CLERK
DIVISION: FINANCE
JOB STATUS: FULL-TIME, PERMANENT
JOB REPORTS TO: DIRECTOR OF BILLING & FINANCE
SALARY GRID: B32 ($21.42 - $29.09/HOUR) ($41,769.00 - $56,734.29/Year)
DATE CREATED: 17/05/2024
APPROVED BY: DIRECTOR OF BILLING & FINANCE
Ontario Partners in Health (OPiH) is a privately held, health services management company. Our mandate is to better develop and manage healthcare services for clients and partners in our surrounding community.
OPiH offers a range of management and consulting services to primary care groups and long-term care facilities, as well as physiotherapy and massage clinics. Our services range from turn-key management of all aspects of our client’s clinical operations to specific mandates related to clinic development, human resources, technology solutions development & implementation, marketing & communications, finance & billing, and facilities & procurement.
job Summary
Under the leadership of the Director of Billing and Finance, the Payroll Clerk is responsible for completing regular payroll and benefits updates for all clients and partners. Their main duties include issuing and verifying bi-weekly pays, ensuring that appropriate deductions are made, and updating payroll data.
Essential Responsibilities
Prepare and process biweekly Payroll in RISE People for OPiH and its clients;
Support the preparation, distribution, and reporting processes for payroll;
Verify employee hours worked;
calculation of wages, overtime, and deductions to ensure compliance with federal and provincial laws;
Administer the tracking and reconciling of vacations and sick days records for staff;
Update salary information when employees receive a raise or bonus;
Ensure all banking information for each employee is correct;
Create supporting documentation such as payslips and tax forms;
Create reports to manage payroll payments, deductions, and other regular modifications;
Electronically submit all information to the bank so pays can be issued on time;
Investigate and resolve any discrepancies in payroll;
Calculate bonuses and commissions when appropriate;
Manage and calculate taxes and deductions;
Answer employee queries on payroll and benefits matters, in collaboration with the HR team;
Bank Reconciliations;
Monthly Journal Entries;
Collaborate with the HR and the Billing & Finance teams as needed.
ESSENTIAL QUALIFICATIONS
Minimum of five (5) years related payroll management and accounting experience or an equivalent combination of education, training and experience;
Fluency in English;
Strong communication and customer service skills, both verbal and written;
Knowledge of RISE People platform or similar HRM system, ERP systems, Office 365, SharePoint, Multi-View Accounting;
Proficient knowledge of computer hardware including personal computers, printers, and
Ability to be organized with a strong eye for detail;
Excellent time management skills;
Outstanding accounting and reporting skills;
Strong data processing skills;
Excellent Problem Solving skills- The ability to understand a situation by breaking it apart into smaller pieces or tracing the implications in a step-by-step way, and then find the most effective solution;
Initiative - The identification of a problem, obstacle, or opportunity and proactively taking action to address current or future problems/opportunities;
Organizational Awareness - The ability to understand and learn the influence relationships in one's own organization or in other organizations (e.g., key stakeholders, suppliers, etc.). This includes the ability to identify who the real decision makers are; the individuals who can influence them; and to predict how new events or situations will affect individuals and groups within the organization;
Able to work non-standard work hours as required (late nights, early mornings, weekends, holidays) and change with various project requirements;
NOTE:
We thank all applicants for their submissions. Only those selected for an interview will be contacted.
Ontario Partners in Health is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during the recruitment process, please contact us at 613-763-5859 Ext. 366 with your request for accommodation.