Accounts Payable Representative
Job Type: Part-Time, Seasonal, until August 31st, 2024 (with possible extension to full-time)
Location: Remote
9:00am-5:00pm EST (Monday, Wednesday, and Fridays), averaging a 24 hour work week
Compensation: $18.20 -$20.00 CAD/hour (based on experience)
Start Date: As soon as possible, pending candidate availability
Insight Pest Solutions is currently looking for an Accounts Payable Representative to join our team! We are searching for driven and organized individuals to join our accounts payable department to help manage outgoing expenditures and payments, monitor cash balances as well as perform account reconciliations in an accurate and timely manner. In this role, individuals will have the opportunity to create an ongoing impact on company-wide financial transactions and maintain long-term relationships with our valued employees and vendors.
Position Summary - Responsibilities:
- Manage and monitor Accounts Payable inbox, inquiries and respond in a timely manner; coordinating Float cards with the appropriate receipts
- Receive, code, and record vendor invoices into the appropriate company, GL account, and cost centre in our accounting system (QuickBooks)
- Prepare and process payments for duly approved invoices.
- Record and manage e-transfer form submission and payments
- Print checks and obtain appropriate signatures, when required.
- Obtain appropriate approvals on all expenditures and outgoing payments before creating payment batch
- Monitor cash balances to ensure sufficient funds are available for payments in both Float systems and bank accounts
- Effectively communicate with vendors and internal contacts regarding invoice and payment status inquiries.
- Reconcile vendor account statements and resolve discrepancies
- Support month-end close through account reconciliation for Float card balances
- Review and process employee expense reports in adherence to company policy.
- Assist with the implementation and maintenance of accounts payable procedures and controls.
- Maintain an organized and up-to-date documentation of vendor invoices, payments, and correspondence.
- Perform other duties as assigned, for both US and Canadian accounts
Qualifications - What will make you successful:
- 2+ years of Accounts Payable and Quickbooks experience; inclusive of reconciliation, reporting, month-end, and expense report experience
- Excellent communication (written and verbal)
- Ability to multitask, prioritise and manage time effectively
- A strong learning agility enabling ownership of progressive responsibilities and ability to take initiative
- Excellent computer skills (well versed in composing spreadsheets, manipulating data, and computing numbers using Excel/Google Sheets)
- Experience working in an office setting, accounting or an administrative background is considered an asset but not required, as training will be provided.
- Access to a personal laptop and/or computer
Network Requirements
- Internet Download Speed of 50 Mbps or greater
- Internet Upload Speed of 15 Mbps or greater
- Connection has less than 100ms of latency (ping)
- Hotspots, dial-up and wireless connectivity are not acceptable connections.
*Insight Pest Solutions is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you in an effort to ensure that you are able to fully participate in the process.
Job Types: Part-time, Fixed term contract, Seasonal
Contract length: 3 months
Pay: $18.20-$20.00 per hour
Expected hours: 24 per week
Benefits:
- Flexible schedule
- Work from home
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- No weekends
Application question(s):
- How many years of Quickbooks experience?
Experience:
- vendor management: 1 year (preferred)
- Accounts payable: 2 years (required)
Work Location: Remote