Reporting to the Accounting Manager, this person is responsible for performing all necessary collections activities to ensure our accounts receivables are in good standing with timely cashflow and minimizing bad debt expense. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team.
Primary Responsibilities:
- Maintain customer accounts and files
- Responding to customer inquiries
- Organize billing information and confirm accuracy to create invoices
- Complete costing reports
- Follow up on overdue accounts
- Handle internal inquiries related to accounts receivable
- Ensure accuracy of all files, reporting, and reconciliation in a timely manner
- Maintain an accurate electronic filing system
- Other duties that may arise
- Making collection calls on slow paying accounts to minimize bad debts and ensuring corporate DSO objectives are met
- Work with employees in other Company locations to solve customer non-payment issues
- Reconcile customer accounts and refer proposed adjustments to the accounting manager
- Gather and send third-party collections packages
- Ensure accounts receivable files are complete and maintained
- Maintain written logs of communications with customers in the Company's accounting application
- Perform ongoing maintenance of customer data in the accounting system
- Participate in regular and ad hoc accounting function meetings
- Perform other accounting tasks on a back-up basis, including daily cash receipts, daily bank deposit
- Perform year-end closing transactions
- Prepare accounts receivable documentation for the annual audit
- Other tasks and duties as determined by the Company
Requirements of the job:
- Minimum of 3 year experience processing accounts receivable
- Preference given to applicants with experience in the Oil and Construction/Logging industries
- Previous experience with Open Invoice
- Strong time management skills and the ability to multitask are required
- Intermediate to advanced skill level with Microsoft Office products
- Great organizational skills with an excellent attention to detail required
- Able to work well both independently and in a team environment
- Two-year diploma in accounting or equivalent experience
- Business to business collections experience, minimum three years
- Demonstrate ability to work in multi-tasked, fast paced and changing environment
What You Bring To This Role
- Proactively recognize and solve problems
- Able to work independently
- Attention to detail
- Basic understanding of accounting function, processes, and rules
- Comfortable working through issues with customers
- Excellent verbal and written communications skills
- Experience using Excel, Word, and enterprise accounting applications
Note
This position has flexibility in hours. Potential for a mixture a full or part time as needed. Responsibilities may change based on hours.
Job Types: Part-time, Full-time
Part-time hours: 30-40 per week
Pay: $24.00-$28.00 per hour
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Schedule:
- Day shift
- Monday to Friday
Experience:
- accounts receivable: 3 years (preferred)
Expected start date: 2022-09-19