An exciting opportunity is available for a Scheduler and Payroll Administrator based at our facility in Newmarket. Come and join our team! We operate a public transit service in the north end of the Greater Toronto Area. This role requires an experienced Administrator that enjoys supporting a team, including creating Driver schedules and managing the payroll process for our Division in Newmarket, and to act as a liaison between drivers, Division Management and our Head Office.
Principal Duties and Responsibilities
The Scheduler and Payroll Administrator is primarily responsible for creating Driver schedules for each bi-monthly scheduling period, and calculating and submitting hours worked by drivers and staff for each bi-weekly pay period, and addressing any questions and concerns from Drivers, Staff, Management and Head Office.
Specifically, tasks will include:
- Utilizing our scheduling system to take route service requirements from our Customer and converting those requirements into driver schedules every two months, following a timetable and process that complies with the Driver union (we will provide training in relation to Trapeze, our scheduling system, but the ideal candidate will be comfortable learning and using business applications);
- Administering the Driver sign-up process according to seniority order, in collaboration with the union;
- Providing drivers and the union any information related to the bi-monthly schedules, including driver route information, and addressing any concerns;
- Administering annual vacation sign-ups for Drivers and Staff;
- Administering statutory holiday sign-ups for Drivers and Staff;
- On a bi-weekly basis, calculating the hours worked for payroll purposes and submitting the information to our Corporate Office for payroll purposes, including overtime and leaves of absence;
- On a daily basis, analyzing payroll variances to hours billable to Client, and summarizing variances to Management;
- Administering benefits for employees, including registrations, coordinating with our benefits provider and answering questions;
- Maintaining employee details (adding, deleting, modifying) in the scheduling system, and any payroll- or benefits- related systems as required;
- Maintaining personnel files and any other related filing;
- Maintaining, disbursing and replenishing petty cash; and
- Other tasks related to scheduling and payroll or other administration, as assigned by Management.
Qualifications
- 3-5 years’ experience or more as a payroll administrator and exposure to payroll systems;
- Experience in creating employee schedules;
- Proficient with computers, and very comfortable using Excel and other business applications.
- Must be very particular, detail-oriented.
- Must be energetic, dependable, and well-organized.
- Must be a calm problem-solver and an excellent communicator.
How to Apply
- Please submit résumé and other information to this Indeed Posting.
- We thank all applicants for their interest in this opportunity, only those selected for an interview will be contacted.
Compensation: Competitive pay and benefits package, commensurate with experience.
Job Type: Full-time permanent.
Schedule: Typical work week will be 37.5 hours, Monday to Friday.
Expected Start Date: Available now.
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Supplemental pay types:
Work Location: In person