**this role allows you to work from your home office in Canada . You must live - and be eligible to work - in Canada**
Are you looking for flexibility to work where and when you want?
Do you envision your next career play as a payroll expert supporting a portfolio of ambitious Canadian entrepreneurs and businesses?
Are you passionate about technology, innovation and delivering a best-in-class client experience?
If so, we may just have the perfect role for you!
About Us
AMLB is a non-traditional virtual accounting and Chief Financial Officer (CFO) business that enables clients and colleagues to reach their potential. Launched just over 3 years ago, AMLB is growing quickly, serving a portfolio of clients making a real impact in a range of industries from ecommerce to not-for-profit. We act as strategic financial partners that really get to know our clients’ businesses, are relationship-focused rather than transactional, and have built a reputation for delivering proactive advice that unleashes our clients' performance potential.
How we’re different
What does non-traditional mean? We don’t work from a physical office (our clients are from across Canada and we’re there for them when they need us, virtually); we deploy cloud-based technologies and automation as game-changers for our clients and internal firm workflows. And we’re completely paperless. This allows our people to pursue careers in a 100% virtual and results-based practice that focuses on value-added work. You will never spend time manually entering bank and credit card transactions! It also means we do not use hours worked to measure performance. Instead, we’ve established Key Performance Indicators (KPIs) to measure impact. Examples of our KPIs are: deliverable time and quality, responsiveness to clients and client satisfaction scores.
We view each team member as having the potential to make a real difference not only for our clients but for each other and the success of our firm. That is why, for each employee, we invest in industry leading tools and training programs, provide a high level of autonomy, encourage the pursuit of initiatives to improve the way we work and provide a coach for one-on-one support from day one to foster development.
One of AMLB’s core values is inclusive collaboration, which means we believe in seeking out different perspectives than our own to make all of us better colleagues and partners. We are signatories to Canada’s 50 – 30 Challenge as well as the BlackNorth Initiative, which together demonstrate our commitment to gender parity and under-represented groups. In recognition of our efforts, AMLB won a Karbon Excellence Award for Diversity & Authenticity in 2023 and were shortlisted for the Sustainability award, selected from over 500 nominations globally. This is part of our DNA.
POSITION OVERVIEW:
We are looking for a skilled and committed Payroll Specialist to join our dynamic team. As the Payroll Specialist, you will have a critical role in ensuring accurate and timely payroll processing for our clients. We require someone who is detail-oriented, professional, proactive, and well-versed in Canadian payroll regulations and procedures.
In this position, you will be responsible for processing payroll and accounts payable for a diverse group of clients. You will handle all aspects of payroll administration, including calculating wages, reviewing time sheets, and ensuring compliance with relevant tax laws and regulations. Additionally, you will administer accounts payable processes, ensuring invoices are accurately processed and payments are made on time while adhering to established financial guidelines.
As a tech-savvy professional, you will use our cloud-based payroll systems to streamline processes, identify discrepancies, and provide insights to clients. You'll collaborate with cross-functional teams to drive process improvements and contribute to AMLB overall growth.
Working remotely under the guidance of a Founder and a Payroll Lead, you will be part of a supportive and collaborative environment that fosters continuous learning and professional growth.
CORE RESPONSIBILITIES:
- Payroll Administration:Use cloud-based payroll software to prepare and maintain payroll records for clients, including related government remittances and filings.
- Process new hires, salary changes, terminations (ROEs), EHT, WSIB, RRSP, and other payroll-related items in an accurate and timely manner.
- Calculate and process taxable benefits, statutory holiday pay, commissions and other related complex payroll transactions accurately.
- Process weekly, bi-weekly, semi-monthly and monthly payrolls for multiple clients
- Assist with CRA queries, government registrations and other related matters around payroll.
- Preparation and submission of year-end information slips as T4, T4A, T5, T3, T5018, etc. to CRA.
- Technology and Timely Communication: Utilize cloud-based software such as WagePoint and Karbon, ensuring accuracy, timeliness, and adherence to payroll standards. Leverage technology, automation, reporting and timely communication to address issues and questions regarding payroll from clients.
- Calculate and verify earnings, and process appropriate deductions and withholdings in online payroll applications.
- Proactive Risk Management: Proactively identify and address risks and issues related to service timeliness and quality for assigned clients. Take necessary actions to mitigate risks and ensure client satisfaction.
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- Maintain regular communication and collaboration with Cloud Accountants and clients to ensure a seamless client experience
- Evaluate performance to identify deviations or areas for improvement and take corrective actions proactively.
- Process Improvement: Collaborate with Payroll Lead and Cloud Finance Services Team to enhance key processes by creating training videos and step-by-step procedures. Promote sustainability and effectiveness by identifying pain points, analyzing root causes, and implementing sustainable changes.
- Create and improve standardized payroll processes and develop internal documentation and training.
- Assist the Cloud Accountants with payroll-related questions.
- Research new payroll guidance and share your expertise with the team.
IDEAL CANDIDATE PROFILE:
- Professional Qualifications: Minimum of two years of full-cycle payroll experience in a fast-paced environment. Experience supporting multiple businesses simultaneously is an asset.
- Payroll Knowledge and experience: Strong understanding of payroll concepts, software, and systems with experience processing payroll for a diverse workforce. Canadian Payroll Compliance Practitioner (PCP) designation is an asset.
- Attention to Detail: Exceptional accuracy, meticulous record-keeping, and ability to resolve discrepancies effectively.
- Compliance Expertise: Knowledge of federal, provincial, and local payroll regulations, tax filings, and remittances.
- Technology Proficiency: Comfortable with new technology and specific experience with payroll software, cloud-based systems, and leveraging technology for process improvement.
- Relationship and customer service orientation: Customer focus and establishing credibility and trust to build long-term relationships are critical. Additionally, it is essential to understand how to manage multiple clients simultaneously in this role.
- Analytical Skills: Strong ability to review and analyze payroll data, conduct audits, and reconcile discrepancies.
- Confidentiality and Integrity: Demonstrates professionalism, integrity, and confidentiality in handling sensitive employee data.
- Communication and Collaboration: Excellent written and verbal communication skills, and ability to engage and collaborate with different internal and external stakeholders.
- Problem-Solving Abilities: Proactive problem solver, capable of independently resolving payroll-related challenges.
- Continuous Learner: Passion for staying updated with payroll trends, regulations, and technology advancements through ongoing learning opportunities.
- Entrepreneurial Mindset: Demonstrates an entrepreneurial mindset, taking initiative and ownership in driving payroll processes and contributing to the organization's growth.
- Please note that the work location can be anywhere in Canada (remote working out of your home office). Toronto, Ontario, is the location of the Co-founders.
THE ATTRACTIONS:
- Generous opportunities for career advancement and growth as an expanding organization.
- A trust-based culture that allows you to work from anywhere, flexible hours and emphasizes results delivered over hours worked.
- A competitive compensation and bonus structure (plus half-day Fridays in August!).
- The chance to work in a fun, entrepreneurial, and collaborative environment for an organization with a strong growth mandate that embraces innovation and new ideas.
- An employee-focused culture with forward-thinking leadership and an incredible upward trajectory.
- The opportunity to join a diverse, driven, and talented team in a role of significant impact and visibility.
- Ongoing coaching and mentorship from AMLB's co-founders, who are former Fortune 500 executives, prioritizing learning and collaborative culture.
- Exposure to the latest technology, with autonomy to test and explore new platforms often.
- The opportunity to work with a diverse group of companies, ambitious entrepreneurs, and non-profit executives across Canada, including high-growth start-ups at various stages.
- Comprehensive benefits package, $500 per year for training purposes, neat hardware/software and a $250 contribution towards your home office setup.
- An entrepreneurial business where you will have the opportunity to wear many hats, make a real impact and gain experience using tools that are disrupting the way accounting is done.
- This is a brand new role at AMLB, and you will have the autonomy to shape the role, and build out processes, collaborating closely with the Payroll Lead and Founders
Application process
1. Please submit a video of 3 minutes or less using this link: Video Request - AMLB (https://video.amlb.ca/request/AMLB/gug4hetqto70wbi3lrftej1k39i20nte).
We'd love to hear your thoughts on one or more of the following questions:
- What interests you about this role?
- What parts of the role do you think you can handle easily vs other parts that will be a stretch opportunity?
- What is your proudest accomplishment to date and what makes it stand out for you?
- We all work remotely from our home offices; what do you think are the key success factors to staying highly engaged and making an impact while working remotely?
2. Please click "Apply for this job" and upload your CV
3. We'll be in touch shortly if there's a preliminary fit!