POSITION SUMMARY:
Reporting to the Manager, Accounts Payable, the Accounts Payable Analyst II is responsible for identifying opportunities, analyzing, and evaluating information, and implementing solutions for business reporting, processes, and control deficiencies. The role will be relied upon to be the data and process expert for Accounts Payable. Collaborate with internal clients to continually evaluate efficiency opportunities, make enhancement recommendations, and prepare ad hoc and ongoing reports for the department.
KEY ACCOUNTABILITIES:
- Analyzing, researching, resolving and / or escalating all inquiries.
- Managing vendor relations to ensure invoices are processed in a timely way and discounts are taken when appropriate.
- Daily processing of complex priority vendor invoices.
- Monitoring aging reports for exceptions.
- Ensuring smooth running of the AP function including securing approvals; identifying and resolving business process discrepancies and assisting the team / customers with problem resolution.
- Assisting Treasury by preparing weekly cash forecasting for Petro & Ag.
- Assisting with month end closing, by preparing journal entries as required, and performing multiple accounts payable reconciliations.
- Developing, implementing, and maintaining systems, procedures, and policies to ensure adherence to company guidelines.
- Effectively and continuously meeting all deadlines with quality work.
- Preparing Daily / weekly & reoccurring payment proposals for review, approvals, and disbursement.
- Run daily petroleum reporting and reconcile to vendor invoices.
- Responsible for researching, testing, planning, facilitating meetings, documenting, and implementing new or improved processes. Ensure that entries related to Accounts Payable are posted and accurate.
- Review and process AP documents such as invoices and excel uploads for payment.
- Complete journal entries to clear invoices booked to accounts such as clearing and pre- paid.
- Ability to multi-task and manage tight timeliness in a high-volume environment.
- Knowledge of the procure-to-pay process.
- Assist with special projects as required.
- Administration of full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering the various ERP systems (SAP, D365, FSM, Corcentric), for multiple companies and currencies.
- Prepare ad hoc and ongoing reports for internal and external customers.
- Resolve issues, serve as a resource in troubleshooting complex matters and ensure that problems are responded to in a timely manner – know when to escalate.
- Train and mentor staff to ensure that new processes are fully understood and adhered to.
- Provide support to audit teams both internal and external to meet audit concerns in an efficient and reliable manner.
- Provide support and analysis to other departments within UFA relating to Accounts Payable processes, controls, and reporting.
REQUIRED QUALIFICATIONS:
- Completion of post-secondary education in a related field.
- 5+ years accounts payable experience.
- Experience in an ERP environment (preferably SAP, D365 is an asset).
- Experience in MS Office Suite with intermediate to expert Excel experience.
- Excellent interpersonal skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain a high level of accuracy.
- Ability to independently multi-task in a fast-paced environment.
- Strong time management skills.
- Strong team player with high level of tact and diplomacy.
- Excellent organizational and formatting skills.
We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.