(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates)
Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.
We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.
Position Summary
Centennial College is hiring an Accounts Receivables Officer to perform Accounts Receivable activities including: invoicing, collections of corporate and student unpaid accounts, processing student refunds, account reconciliations, and maintenance of student financial account records in Banner - the college’s information and financial system.
Responsibilities
Student Financial Record Activities:
- Maintain and record accurate student financial accounts by processing payments/deposits, and charges in the Banner AIS system
- Process student deposits, payments and refunds; reconcile by type of payment (credit cards, debit, wire transfers, EFT, and other sources
- Prepare/process reconciliations and supporting documentation for all deposits, payments and refunds
- Submit paperwork to accounts payable for any disbursements (i.e. student refunds, withdrawals, course cancellations, bursaries, awards, etc.)
- Process daily paperwork for all operators from Enrolment Services front counters
- Reconcile student accounts in Banner to ensure accurate billing and timely payments
- Follow up on outstanding payments prior to initiating a collections process
- Provide support to student issues relating to their college account
Non-Student Accounts Receivable records Activities:
- Prepare and process invoice requests, with appropriate approval, from various college departments and student sponsoring agencies while applying appropriate tax calculation and currency conversions where applicable
- Post payments received from various sources
- Process, post and reconcile funds received including daily balancing of receipts and deposits
- Regular review and follow up on outstanding client funds; conduct collections strategies to ensure invoices are paid on a timely basis
- Act as a contact for staff regarding accounts receivable system related inquiries
- Analyse receivable balances and fees; identify and make recommendations to improve billing and collections
- Help in the year end AR related audit process.
- Support the Senior AR officer in the student Fee table update and reconciliation
- Additional duties as required
Qualifications/Experience
- 3-year diploma/degree in Business, Finance, Accounting or related field; equivalent combination of education and relevant work experience
- Minimum three (3) years’ experience in Invoicing, Collections and Accounts Receivable functions
- Strong knowledge of computer software programs including large complex spreadsheets and word processing applications
- Experience with Banner Finance or related financial software that includes data entry and Finance tables
- Demonstrated ability to understand and apply general accepted accounting principles
- Demonstrated communication skills (oral and in written) to interact effectively with students and clients
- Proven problem solving and analysis skills with high attention to detail and accuracy
- Committed to working within a highly diverse, ever-changing and collaborative team environment
Apply online: www.centennialcollege.ca/careers
Proof of credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their foreign equivalents will be required at the time of job offer.
When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by May 21, 2024 at 11:59 PM EST. Please quote Job ID J0524-0820. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.
We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).