Accounts Payable Coordinator

Title

Accounts Payable Coordinator

Reports To

Senior Accountant and/or Controller in the absence

Summary

As an Accounts Payable Coordinator, your role revolves around ensuring the seamless processing of invoices from vendors, guaranteeing timely and accurate payments, and maintaining meticulous records of all accounts payable transactions. You'll communicate effectively with vendors to address any invoice-related queries or discrepancies and conduct thorough reconciliations between accounts payable transactions and internal records. Adhering to company policies, you'll oversee approval processes before processing payments and verify expense allocations to appropriate general ledger accounts. Additionally, you'll manage accounts payable aging to ensure prompt payments and maintain precise historical records within vendor files.

The position will work in Timmins, however, there may be the need for intermittent meetings in Toronto.

Core Competencies

• Quality Orientation
• Time Management
• Problem Solving
• Accountability and Dependability
• Decision Making and Judgement
• Providing Consultation
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Enforcing Laws, Rules and Regulations
• Communication
• Energy and Stress
• Team Work

Job Duties

• Invoice Processing: Efficiently handle the processing of invoices from vendors.
• Payment Processing: Ensure timely and accurate payments to vendors.
• Record Keeping: Maintain accurate records of all accounts payable transactions.
• Vendor Communication: Communicate with vendors regarding invoices, payments, and discrepancies.
• Reconciliation: Reconcile accounts payable transactions with vendor statements and internal records.
• Approval Management: Ensure appropriate approval prior to processing, adhering to company policies and procedures.
• Expense Allocation Verification: Verify appropriate expense allocation to general ledger accounts, class, and site.
• Aging Management: Manage accounts payable aging to ensure timely payments and maintain vendor files with accurate historical records



Requirements

• 5+ years of experience in an Accounts Payable or Accounting function.
• Experience on projects utilizing work breakdown structure or job costing.
• A Diploma or Degree is an asset.
• Excellent communication skills both verbal and written.
• General understanding of computerized accounting systems.
• Excellent working knowledge of MS Word, Quick-books and Excel.
• Accuracy and attention to detail while working under tight deadlines.
• Good interpersonal and customer service skills.
• Ability to follow through and complete overlapping projects.
• Good organizational, time management and prioritizing skills, as well as ability to work independently.
• Strong problem identification and problem resolution skills.
• Ability to interpret and implement company policies and procedures.
• Effective communication skills with individuals at all levels of the organization.