JOB DESCRIPTION
POSITION: Accounts Payable Clerk
The Accounts Payable ('A/P') Clerk is responsible for receiving invoices from various departments, verifying the accuracy of GL codes, ensuring that the appropriate approvals are received, and processing payments in AS/400 software. Additionally, the A/P Clerk will prepare cheques and perform cheque runs, and partner with vendors and other departments to investigate invoice inquiries to perform reconciliations.
KEY RESPONSIBILITIES:
- Ensure invoices are paid out to vendors and suppliers within their invoice due dates
- Reduce backlog of invoices and efficiently process payment of invoices in a timely manner
- Receive invoices with proper approvals and signatures, perform three-way PO matching, and process invoices for payment to vendors and suppliers
- Check and verify that invoices have the correct vendor number and GL code
- Prepare new vendor files and set up accounts in the business system
- Receive requests for demand cheques and print cheques as required *
- Answer incoming inquiries from suppliers/vendors
- Follow-up with other departments and internally with personnel regarding variances between invoices and approved amounts of payment
- Sort, code, match, and file invoices
- Research and resolve invoice discrepancies, reconcile statements and make corrections
- Assist with month end closing and other duties as assigned by the Corporate Controller
- Answering incoming calls; directing calls to the appropriate staff; answering general inquiries through phone, email and walk-in.
QUALIFICATIONS & EXPERIENCE:
- Proficient with MS Office (Word, Excel, and Outlook)
- Post-Secondary education in Accounting/Finance
- 1-3 Years of Accounting related job experience
- Accuracy and attention to detail
- Meets Deadlines and Commitments
- Ability to Multi-task & perform well in a fast-paced environment
- Collaborates with Others, Maintains Productive Relationships
- Communicates Effectively, Clear and Concise (oral and written communication)
- Strong Mathematical Inclination / Aptitude
KEY COMPETENCIES:
The ideal candidate thrives in a fast-paced environment continually maintaining composure while providing a warm and friendly experience internally and externally to vendors. Strong attention to detail to identify coding discrepancies and speed allowing for efficient entry of data. Ultimately, the A/P Clerk is a team player who aims to achieve the department's goals, supporting others with a can-do attitude.