Office Manager/Bookkeeper
Term: Full time employment
Compensation: $ 24-27 an hour
Qualifications:
- Bookkeeping: 2-3 years (required)
- Computer Skills (required)
- Social Media (preferred)
Description:
Who We Are:
Olico Builders Inc. was established in 2006 in Prescott/Russell County. Olico has recently focused on semi and fully detached homes in many rural communities near the Ottawa area, however, Olico also specializes in the development and construction of low to midrise 3/4 story multi-family buildings.
At Olico, we are built upon our strong community values and providing the highest quality of service to our customers. Our employees are at the core of our decision-making process and we work as a tight knit team. With decades of experience, Olico has a strong reputation for skill, reliability, and experience. This commitment to excellence, regardless of the size of scope of our project, is the reason Olico Builders continues to thrive in the communities we build in.
Please read our job description below and if you believe you have what it takes to join our growing team apply now!
Job Description:
We are seeking an Office Manager/Bookkeeper for our construction firm. You will be responsible for the day to day office and administrative tasks.
Responsibilities:
- Organize digital filing system and back ups
- Collect pictures from Site Superintendent on a weekly basis and back up to digital filing system
- Answer phone calls and email inquiries
- Photocopying and scanning documents
- Conduct correspondence with tenants/other related tasks
- Prepare project proposals with project manager
- Assist Project Manager when needed
- Fill out application forms
- Create construction binder with all project information and provide to Site Superintendent before project begins
- Take meeting minutes during meetings
- Introduce systems to improve efficiency
- Keep track of inventory, equipment, vehicles and insurance policies
- Manage Social Media/Website with weekly posts
- Work with accountant on bookkeeping
- Understanding of Quickbooks Online
- File receipts and invoices using Hubdoc
- Prepare/Manage Purchase orders, Accounts Receivable, Accounts Payable and billing;
- Conduct weekly Bank Deposits
Requirements & Skill:
- Understanding of basic data entry in QuickBooks Online
- Ability to work with numerical data;
- Attention to detail and accuracies;
- Knowledge of business and accounting terms such as profit, ROI, assets, liabilities, etc.;
- Excellent computer and organizational skills
- Excellent knowledge of Microsoft Office, excel, email, adobe, google sheets/docs/drive
- Ability to effectively manage time, meet deadlines and work under pressure;
- Ability to work independently and as a member of team;
- Ability to communicate effectively, both orally and in writing
- Knowledge of general office procedures, such as copying, filing and shredding;
- Must have excellent follow-up and tracking skills.
- Ability to multitask
- Flexible and adaptable to change
- Ability to use Social Media and grow digital presence
Education:
- Secondary School (required)
- Relevant Diploma/Certificate (preferred)
Language:
- English (required)
- French (preferred)
License:
- Drivers License (required)
Job Type: Full-time
Pay: $24.00-$27.00 per hour
Expected hours: 37.5 per week
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
