Job ID: 52044
Job Category: Finance, Accounting & Purchasing
Division & Section: City Clerk's, City Clerk's Member Services & Program Support
Work Location: City Hall, 100 Queen St W, Toronto, M5H 2N1
Job Type & Duration: Full-time, 1 Permanent, 1 Temporary (12 month)
Hourly Rate and Wage Grade: $39.14 - $42.88
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79, Full-time
Number of Positions Open: 2
Posting Period: 05-Dec-2024 to 19-Dec-2024
Reporting to the Project Manager, Council & Support Services, this position is responsible for providing key administrative and customer support to Members of City Council including accounting, purchasing. human resources and payroll functions.
Major Responsibilities:
- Provides assistance to Members of City Council, the Integrity Commissioner, the Lobbyist Registrar and the Ombudsman and their staff on all aspects of their business requirements, including accounting, purchasing and payroll issues.
- Performs duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to the general ledger.
- Prepares financial statements and statistical data reports, i.e. departmental capital and current projects and council expenses for quarterly routine disclosure on the City's website including redacting personal information.
- Reviews, analyzes and reconciles cost center expenditures, budget variance reports related to departmental operating and capital budgets.
- Reconciles and monitors capital/current projects and recoveries.
- Maintains a Cost Control System including subsidiary records relating to departmental capital and current projects.
- Prepares monthly departmental financial statements and other financial information for the Division.
- Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling payment processing forms and interface payments.
- Performs calculations to process period end accruals for expenditures.
- Prepares working papers and processes period end and year-end closing entries.
- Reviews financial system reports and takes action as required.
- Analyzes and reconciles account balances.
- Prepares, reviews, and posts journal entries.
- Reviews General Ledger expenditure and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
- Prepares statements for reporting to management and Divisions.
- Analyzes monthly budget variances and prepares detailed expense projections and reports using SAP and Labor Distribution reports.
- Liaises different teams such as Account Services for payment matters and deal with accounting related issues and with People & Equity and Pension, Payroll & Employee Benefits divisions to provide support to clients.
- Assists with projects and assignments such as entering time and attendance information for payroll purposes and creating and maintaining HR records of hiring forms, staff contracts, payroll extensions, termination forms, and staff bank balances and responds to staff enquiries regarding payroll related issues.
- Coordinates data with the City, Provincial and Federal Auditors.
- Reconciles monthly Pcards.
Key Qualifications:
Your application must describe your qualifications as they relate to:
- Present enrolment towards the completion of a professional accounting designation (i.e., CGA/CMA course requirements) or the equivalent combination of education and/or experience.
- Extensive experience in municipal accounting or relevant public or private sector experience in financial accounting and financial reporting.
- Considerable experience in the analysis, investigation and processing of transactions relating to accounts receivable and/or accounts payable.
- Considerable experience in the analysis and reconciliation of ledger accounts and financial statement preparation.
- Experience in the application of accounting and purchasing procedures, practices and techniques including accounts payable and receivable processes, and payroll procedures and policies.
- Experience using Microsoft Office Suite applications (i.e., MS Word and Excel) and computer based accounting and payroll applications/systems (i.e., SAP).
- Experience with various accounting functions including reconciliation, preparing, reviewing, posting, and reconciling journal entries and processing Pcard transactions.
You must also have:
- Ability to create and format complex reports and correspondence.
- Ability to maintain expenditures and revenue working papers, spreadsheets, and reconciliation to general ledger.
- Ability to perform computations and detailed calculations of statistical data related to funding, revenue expenditures and other specific operating budgets.
- Strong verbal and written communication skills and the ability to communicate effectively and deal professionally and tactfully with Members of Council, all levels of staff and the public.
- Excellent customer service and interpersonal skills.
- Strong analytical and problem-solving skills.
- Ability to exercise independent judgement and discretion in dealing with confidential matters.
- Excellent organizational and multi-tasking skills, with ability to meet tight deadlines, identify priorities, and deal with conflicting work demands in a fast-paced, high volume customer service environment.
- Ability to carry-out instructions in a timely manner with minimal supervision.
- Ability to work cooperatively as a team member and share workload.
- Ability to maintain accurate and orderly electronic records and files.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
