DATE: October 25, 2024
LOCATION: Toronto, ON – Finance
COMPENSATION:$23.01/hour
LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.
To help fulfill its mission, LOFT is hiring a
Relief Accounts Payable Analyst.
Job Summary
The Accounts Payable Analyst is responsible for ensuring the timely and accurate processing of accounts payable. Accounts Payable is responsible for ensuring that all requests for payment are properly authorized and supported with appropriate documentation. In addition, it is critical that this individual reviews expenditures in order to ensure that they are in compliance with budgets and recorded properly in the organization's books and records.
What You Will Do
- Process Accounts Payable included but not limited to vendor invoices, petty cash, and employee expense claims and rent cheques
- Prepare urgent cheques as required
- Access and download all electrical, gas, bell, internet, cable, and other invoices that are obtained online from various vendors
- Obtain and match all receipts paid on various credit cards (VISA, Loblaw’s, gas cards, etc.) Once all receipts are matched, they are to code and process the information for payment.
- Forward all invoices that require approval to the correct manager via the Paper Save software
- Ensure that all invoices that they process are legitimate, correctly coded, properly authorized and within LOFT’s expense and procurement policy.
- Code or/and verify coding if already provided by an approver to ensure the following:
- Correct calculation of HST rebate
- Amounts calculated and assigned to other expensed items in the invoice are correct
- Correct information (Vendor name, amount owed, etc.) has been assigned to the invoice
- Ensure that invoice information is uploaded correctly into the accounting software (Great Plains) for payment process.
- Ensure cheques and/or EFT processing is correct and accurate. Ensure vendors are paid promptly
- Maintain computerized vendor file
- Contact program director or person approving the invoices where adjustments or corrections are required
- For vendors who are not paid by EFT, maintain the accounts payable files for purchases
- Maintain contract agreement files for recurring services
- Reconcile Vendor statements and follow up with vendors when it is necessary to ensure that vendor’s records remain current.
- Perform other duties as necessary
What You Bring
Must Haves
- Accounting certificate and/or diploma is a must
- Minimum two years accounts payable experience.
- Ability to work effectively within a team
- Good oral and written communication skills and computer literacy, including MS word and Excel
- Experience with MS Dynamics Great Plains is an asset.
- Detail-oriented, fast learner, efficient, strong organizational and analytical skills.
- Ability to set priorities and meet deadlines in a fast-paced environment.
- Excellent oral and written communication skills
- Detail-oriented and strong organizational skills
- Ability to work with minimal supervision
- Ability to set priorities and meet deadlines
- Ability to work effectively within a team environment
Nice-to-Haves
- Understanding of cultural competency and framework
- Reflective of a multi-barriered group, as serviced by the program, a strong asset
- Ability to communicate in a different language, an asset
Our Commitment to Diversity and Inclusion
LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who reflects that diversity. At LOFT, we hold the deep belief that skills and expertise can be cultivated in various ways. Therefore, even if you don't perfectly align with every listed criterion but feel you could flourish in this role, we highly encourage you to apply.
Note: A satisfactory vulnerable sector check (VSC) is also required.
CLOSING DATE:November 11, 2024
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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting hrteam@loftcs.org or (416) 979-1994.
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