The Accounts Payable/Receivable Clerk within the University of Victoria Libraries is responsible for reviewing, verifying, auditing, reconciling, and posting of large volumes of invoices, requisitions, and expenses in accordance with legislation, taxation, policy and accepted practice on behalf of UVic Libraries. This position ensures financial data is accurately entered and oversees proper accounting for the Libraries’ mateirials budget.
This position also oversees and distributes petty cash, creates tracking reports and submits reimbursement forms and documentation to accounting services. Accounts receivable responsibilities include preparing, reviewing and emailing Interlibrary loan charges and providing customer service and assistance via phone and email. In addition, this position is backup for the online payment system (Moneris), financial reporting system (FAST) uploads and reconciling General Revenue Invoices. The Accounts Payable/Receivable Clerk assists in annual budget projections and all fiscal period close activities and prepares annual statistical analytics and reports.
This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.
Knowledge/Skills/Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements.
- Knowledge and understanding of General Accepted Accounting Principles including: analysis, reconciliation, and foreign currency conversion, application of GST / PST / HST, expense recognition and recording.
- Demonstrated high level accuracy in performing calculations, data entry, auditing, and reviewing documentation and invoices.
- Ability to utilize various online databases especially with currency converters, government sites, Library and Archives Canada, Canada Business Network, Canada Revenue Agency.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, and reports.
- Experience in maintaining confidential and sensitive information.
- Proficiency with computer applications (i.e., MS-Office Suite, Accounting Applications, Adobe Create Suite, content management systems) and willingness to learn new software.
- Demonstrated Record management skills, creating and maintaining records and databases.
- Self-motivated and able to work effectively as part of a team.
- Knowledge of BANNER, FAST, Xtender, Moneris, Journal Vouchers, and Library Management Systems is considered an asset.
- Familiarity with UVic programs, policies, procedures and business systems is considered an asset.
Specialized Knowledge/Education
Secondary school diploma or equivalent. Additional education in accounting, finance or business administration is an asset.
