Role: Accounts Payable Specialist
Reports To: Chief Financial Officer
Location: Burlington Head office, Hybrid
Wellness Shop is seeking a seasoned, motivated and results-driven Accounts Payable Specialist to join our team. As a leader in hot tubs, all-season pools, and saunas, we pride ourselves on delivering exceptional customer experience. We are looking for a responsible, detail oriented and proactive individual to work as part of our team. Natural curiosity coupled with the ability to investigate discrepancies to a resolution, are highly valued skills in this role.
Key Responsibilities:
- Posting/recording invoices and controlling expenses by receiving, processing, verifying the amounts of invoices
- Investigating discrepancies, advising all required parties
- Obtaining approvals for invoices received and completing payment by wire, cheque and by Visa on the due dates
- Access invoices from various supplier portals, and communicate payments required to the CFO
- Timely filing of all supplier invoices in the appropriate folders.
- Obtaining supplier statements in a timely manner and following up in outstanding credits that are due.
- Diligently and accurately reconcile supplier statements to Wellness Shop accounts.
- Gathering all of the necessary documentation in order to pay suppliers in a timely manner.
- Performs reconciliation of all banks and VISA cards, identifies expenses that fall out of line of expense policy guidelines.
- Ensure all entries/allocations to the various departments are completed in a timely and accurate manner.
- Communication with various company personnel to obtain the necessary documentation or backup information to support the records.
- Works closely with the Warranty Coordinator to ensure all supplier credits are booked properly and diligently followed up for collection.
Requirements:
- Minimum of 5 years of successful experience as Accounts Payable administrator or specialist within a corporate office environment
- Related experience using accounting software. Experience with SalesForce is an asset.
- Exceptional attention to detail. Ability to recognize and follow up with errors or incorrect documentation.
- Excellent account reconciliation experience. Demonstrated experience in investigating account differences to find a resolution.
- Strong organizational and leadership skills with the ability to manage multiple priorities.
- Exceptional communication and interpersonal skills.
