Nova Staffing is seeking an Accounts receivable office administrator for a contract role to cover a maternity leave. Below are details:
Job Summary
Or client is looking for a detail-oriented and organized Accounts Receivable Clerk to join their Office Administrative team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections. This role requires strong analytical skills and proficiency in accounting software to support financial operations effectively.
Responsibilities
- Process and record accounts receivable transactions accurately and timely.
- Answer customer phone calls and email inquiries
- Analyze customer accounts to resolve discrepancies and ensure accurate billing.
- Prepare domestic and international shipping documents and send receipts, bills and statements
- Perform account reconciliation to maintain up-to-date records.
- Collaborate with the accounts payable team to ensure smooth financial operations.
- Liaise with production/ manufacturing environment for order updates in a timely manner
- Maintain database and record and update the books.
- Generate and distribute invoices, statements, and collection letters as needed.
- Maintain organized records of all transactions and communications with clients.
- Assist in month-end closing activities related to accounts receivable.
- Excellent communication skills both written and verbal
- Excellent demonstration of social perceptiveness and effective listening
- Able to multi-task and work independently
Qualifications
- Proficiency in accounts receivable processes and best accounting practices is mandatory.
- At least 3-4 years of accounts receivable experience in a manufacturing environment is mandatory
- Academic background in accounting
- Experience with accounting software such as Sage, and/ or QuickBooks.
- Experienced with working in a fast-past work environment
- Experience with accounts payables is an asset as well
- Strong analytical skills with the ability to analyze data effectively.
- Detail-oriented with strong organizational skills to manage multiple tasks efficiently.
- Ability to work independently as well as part of a team in a fast-paced environment.
Shift
Morning shift hours, 8:00AM - 4:30PM Monday to Friday
Note: this is a 12-month contract position that has the potential to become ongoing.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $22.50-$23.00 per hour
Expected hours: 38 – 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
Work Location: In person
