Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
This position is for an Accounts Payable Coordinator based out of Royal Bank Plaza in downtown Toronto. Schedule is Monday to Friday 9-5 in office.
About You
We are looking for an Accounts Payable Coordinator to join our Toronto office. The successful candidate will be responsible for processing a large volume of supplier invoices. Working in a team environment, the successful candidate will contribute to the efficient operation of the Accounts Payable Department. Optimally, you enjoy working in an optimistic, energetic and dynamic work environment that emphasizes social as well as business interaction.
In This Role
- Review all invoices for appropriate documentation and approvals prior to processing.
- Ensure purchase orders and invoices are coded to the correct GL accounts.
- Follow up on all aging invoices submitted to managers and supervisors.
- Create weekly payable batch to be submitted to Client for payment processing.
- Create purchase orders for expenses $1000+.
- Ensure all purchase orders are closed in a timely manner.
- Reconcile vendor’s statement of accounts and resolve discrepancies.
- Respond to all vendors/managers/supervisor’s inquiry regarding status of invoices/payment (emails/phones).
- Follow established systems, policies and procedures to ensure timely and accurate processing of invoices for multiple entities.
- Vendor set-up and on-boarding along with vendor database maintenance.
- Ensure all new vendors are on Complyworks and detailed processes are followed for a clientvendor number set up to issue payments.
- Ensure all new vendors are set up for EFT payments.
- Update and verify all banking information when necessary.
- Update vendor's change of address and banking information.
- Ensure timely and effective support to all departments relative to Accounts Payable issues that may arise.
- Provide assistance with month end close, identifying any issues.
- Prepare one-time reclass entries as required.
- Other duties, as assigned.
What You'll Bring
- 3-5 years recent Accounts Payable experience in a fast-paced office environment.
- Strong knowledge of YARDI.
- Ability to deliver excellent customer service at all levels of the organization and with external partners.
- Develop and maintain a positive relationship with the client by managing expectations.
- Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
- Ability to communicate clearly and concisely, both orally and in writing.
- Advanced skills in Microsoft Office applications.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Strong relationship-building ability, proactive, results-oriented, and resourceful.
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.
