Position Summary
Reporting to the Manager of Finance, the Accounts Payable (AP) Associate will oversee the full cycle of Accounts Payable functions, ensuring efficient processing and compliance with internal controls. This position is also responsible for ensuring that all invoices are processed in accordance with the Port’s Delegation of Authority Matrix. This position oversees the Port’s Accounts Payable sub-ledger, which enters all authorized Port supplier invoices, expense claims, and payments.
Position Accountabilities
- Maintains the Accounts Payable sub-ledger and processes the weekly Payable cheque run according to the contractual terms, including adjusting and reclassing entries.
- Processes payments to port suppliers, coding and verifying prior to processing that proper signing authority has been exercised on each invoice by the Port’s Delegation of Authority Matrix, internal control and best practices.
- Verifies that all invoices match their associated Purchase Order.
- As an internal customer service representative, provides training and responds to queries from all departments regarding PRPA’s purchasing guidelines and procedures (including expense claims).
- Partner with various departments to provide high customer service and support.
- Participates in Enterprise Resource Planning (ERP) system enhancements and supports digital transformation initiatives to improve the efficiency of AP Processes.
- Files any relevant filings associated with the AP Process.
- Manages and resolves vendor inquiries, payment disputes, and exceptions promptly and professionally.
- Collaborates with cross-functional teams such as Procurement, IT and Finance to ensure alignment between AP processes and overall business objectives.
- Performs other related duties as required.
WORKING CONDITIONS
- Regular, full-time position (37.5 hours per week).
- Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour unpaid lunch break.
JOB SPECIFICATIONS
Formal Education
- Post-secondary education.
- Completion of a college diploma in accounting, finance, business administration, or a related field is preferred.
Related Experience
- Minimum of 2 years’ experience, including AP and audit.
- Working knowledge of BC365 is an asset.
Other Requirements
- Strong ability to assess accounts payable processes, identify inefficiencies, and implement optimizations that deliver a return on investment.
- Expertise in designing and enforcing internal controls within the AP function to ensure accuracy and compliance.
- Strong understanding of ERP systems (e.g., BC365) with the ability to implement and maximize their potential.
- Strong interpersonal skills, working cross-functionally and building relationships with internal stakeholders and external vendors.
- Able to manage multiple projects concurrently and to effectively handle changing priorities.
- Problem-solving skills with a proactive approach to identifying and addressing business risks.
- Ability to exercise discretion and maintain confidential information.
- Proficient in the Microsoft Office Suite.
- Enthusiastic and self-motivated.
- Thrives in high-paced entrepreneurial environment & embraces and thrives on change
- Demonstrates commitment to the Port’s Vision.
- Able to obtain security clearance under Transport Canada’s Security Clearance Program.
The starting base salary range for this role is $74,092 - $92,615
Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture and play a vital role in our growth strategy. We are committed to ensuring that everyone feels a sense of belonging and can contribute to their maximum potential. Our differences are the reason great things happen here. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.
Individuals of Indigenous descent are strongly encouraged to apply.
