Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, supporting staff, and maintaining efficient office procedures. This position requires strong communication skills, excellent organizational abilities, and a proactive approach to problem-solving.
Duties
- Quickbooks online data entry.
- Prepare accounts payable, and weekly reporting.
- Day to Day office admin (Shipping, Receiving, Supply Orders)
- Executive Assistant Duties to principals (Travel Booking, scheduling, emails, expenses)
- Consolidating staff timesheets for invoicing.
- Order tracking with project vendors, and accounts payable.
- Employee Expense Tracking
- Oversee daily office operations and ensure a productive work environment.
- Manage clerical tasks including filing, data entry, and document management.
- Maintain payroll records and assist with payroll processing.
- Provide excellent phone etiquette when handling incoming calls and inquiries.
- Communicate effectively with team members and external partners to facilitate collaboration.
- Organize meetings, prepare agendas, and take minutes as needed.
- Incoming client support, point of first contact.
IMPORTANT. We are a small business, and this role should be flexible to adapt to tasks as required for the day to day operations of the business.
Qualifications
- EXPERIENCE WITH QUICKBOOKS ONLINE MANDATORY.
- Proven experience in an administrative or clerical role.
- Strong organizational skills with the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Proficiency in office software applications (e.g., Microsoft Office Suite).
- Familiarity with payroll systems is a plus.
- Ability to supervise staff and manage team dynamics effectively.
- Strong attention to detail with a commitment to maintaining high standards of accuracy.
- A proactive attitude towards problem-solving and process improvement.
If you are passionate about creating an efficient office environment and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Full-time
Pay: $22.00-$30.00 per hour
Expected hours: 40 per week
Benefits:
- Casual dress
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
Education:
- Secondary School (preferred)
Language:
Work Location: In person
