Our client is looking to hire an Administrative Assistant/ Administrative Assistant with an eye for details and exceptional oral and written communication skills. With offices conveniently located in Yorkville,
Position Purpose: To provide reception support, filing and archiving of candidate applications and supporting documents; and assist with other examination processes.
Responsibilities:
1. Performing filing of applications and documents, at various stages of the certification process including archiving and preparation of files for off-site storage.
2. Assisting the receptionist with processing of incoming mail, courier packages; providing reception relief by attending to and directing incoming calls, emails, visitors; and providing information to candidates on the certification process.
3. Supporting examination processes by scanning of candidate photos; assisting with sending of bulk candidate emails; and assisting with entry of candidate application forms.
4. Assist with other duties, as assigned.
Qualifications:
1. Professional and accountable
2. Detail oriented and accurate
3. Strong organizational, multitasking, coordination, quality assurance and control skills
4. Team worker: strong interpersonal skills; works effectively and collaboratively with co-workers and clients of all backgrounds
5. Possesses strong communication skills: verbal, written and listening and demonstrate effective, courteous yet assertive interpersonal skills for communicating with the public including individuals of many nationalities
6. Flexible, resourceful and proactive
7. Demonstrated ability to work well under pressure
8. Physical ability to lift and move boxes of files
9. Computer proficiency and experience:
· Intermediate to advanced level in MS Windows environment including electronic file management, Word, Excel and Outlook
· Advanced level data entry skills preferred
· Relational database (R:Base) – will train
Expertise and Experience Requirements:
- At least 3-5 years of administrative experience
- Post-secondary degree or diploma graduate
If the above role sounds like something that you could excel at, we would love to hear from you.
Job Types: Full-time, Permanent
Pay: $45,000.00-$48,000.00 per year
Benefits:
- Dental care
- Extended health care
- RRSP match
- Vision care
Work Location: In person
