This is an ON-SITE role based in Camrose, AB.
Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the company’s accounts payable functions, ensuring timely and accurate processing of bills and payments. This role requires strong attention to detail, effective communication skills, and proficiency in accounting software.
The Accounts Payable (AP) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The AP Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to AP management. This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations.
Details:
- Start Date: ASAP
- Duration: Full Time
- Shift: Monday – Friday. Weekends as required. Overtime as required.
- Location: Camrose, AB
- Compensation: Hourly
- Benefits: Available after one month of employment
- Reports to: Assistant Controller
Responsibilities:
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
- Prepare and fill out payments to third parties, whether by cash, check, credit, or other forms of payment.
- Audit purchase requests for materials, supplies, & equipment; verify that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledger.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied payments.
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to AP.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Investigate payment problems following corporate AP policies and procedures.
- Compile and post employee expense reports.
- Enter all credit card billing data into accounting system.
Qualifications:
- 3-5 years of direct experience in an accounts payable environment
- Valid driver’s license.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- High level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling information, and preparing financial reports.
- Ability to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Advanced proficiency with QuickBooks or accounting software and spreadsheet programs.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team-building skills.
- Effective verbal and written communication skills.
- Ability to build and maintain lasting relationships with other departments, key business partners, and government agencies.
Key Skills:
- Team player
- Perform well under pressure and tight deadlines
- Tactful and diplomatic interactions
- Analytical thinking, planning, organization, and execution skills
Job Type: Full-time
Pay: $45,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Application question(s):
- Do you live in Camrose, AB?
- Do you understand this is an on-site position, and NOT a remote work or hybrid position?
- Did you include a cover letter with your resume with this application?
Language:
Work Location: In person
Expected start date: 2025-01-20
