Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

In support of the academic, research and service objectives of Western's community, we:

provide excellence in financial management and reporting
provide quality support, guidance and consultation
promote effective stewardship of funds

Our vision is to be recognized as the strategic and innovative leader in financial services for higher education.

Responsibilities

The Accounting Assistant (Accounts Receivable & Central Cashier) provides accounting functions for the Corporate Accounts Receivable Office and the Central Cashier within Financial Services. The position supports the goals of the unit through being responsible for ensuring the accuracy and integrity of the Corporate Accounts Receivable sub-ledger, maintenance of the customer database, the sub-ledger reconciliation to the general ledger, account analysis, account reconciliations, and data compilation and reporting on any matters related to Accounts Receivable. The Accounting Assistant is the main point of contact for external customers of Western and campus billing units for issues related to invoicing and payment. The role provides guidance and support to the Western community to ensure compliance with relevant policies and procedures. The Accounting Assistant provides cheque and cash processing for the campus to ensure funds are deposited on a timely basis with the bank and provides cash reimbursements for petty cash transactions.

Qualifications

Education:

2 year community college diploma in business accounting or financial administration

Experience:

3 years’ experience in a financial administration, accounts receivable or accounting role
Experience performing financial transactions using an electronic financial system
Experience with collections, handling cash and cheques for bank deposits is preferred

Knowledge, Skills & Abilities:

Knowledge of general office procedures
Detail oriented with an ability to process information with high levels of accuracy
Communication skills to clearly express ideas in an objective manner and adapt communication style to suit the situation and the audience
Customer service skills with a desire to achieve results in a timely manner
Demonstrated ability to work independently, take initiative and follow through on work assignments
Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
Ability to provide guidance and support to ensure compliance with processes in a way that is positively received
Results-oriented with an ability to handle many tasks and maintain a high level of performance
Ability to understand and effectively communicate internal and external policies, guidelines and practices to stakeholders
Intermediate computer skills with Microsoft Office, including spreadsheet maintenance, word processing and database management
Ability to work independently and effectively as a member of the team to achieve departmental results
Familiar with applications used by Western preferred – e-mail, calendars, OWL, Cascade, PeopleSoft, Mustang Market

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Western University

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Accounting Assistant (Accounts Receivable & Central Cashier)