Human Resources and Payroll Partner

Job Purpose

The objective of this role is to support the Head of HR in maintaining compliance with legislative requirements, executing HR strategies, upholding company values, and providing quality and timely HR service to all Virox staff and management.

The HR & Payroll Partner is responsible for supporting, coordinating and administering operational HR & Payroll activities, including employee relations, talent acquisition, training and development, performance management, employee communications and payroll within the Company.

Duties and Responsibilities

Provide first-level support responding to employee and management enquiries, escalate matters to the Head of HR when needed for matters that have the potential to set new organizational precedents, or are legally complex.
Responsible for full cycle payroll.
Schedule, conduct and document exit interviews with resigning employees. Draft employment letters and a variety of HR documentation and perform employment verifications.
Roll out and coordinate the annual performance review process, following up with people managers to ensure reviews have been completed and returned to HR.
Maintain historical human resource records; maintain a filing and retrieval system; keep updated records and assist with moving to paperless.
Enter all new hires and changes into Benefits Admin program, follows up on any issues, answers any questions. Reconcile additions/changes on monthly basis.
Liaise with our benefits providers when employees have standard claims issues.
Maintain job descriptions, coordinate performance review and salary review processes and follow-up on program elements, as required.
Maintain Company Org-Charts on a monthly basis.
Track and monitor training attendance and compliance
Monitor the HR Page of the Intranet on a monthly basis and work with Corporate Affairs to ensure the appropriate and most current documents are listed.
Plan and coordinate all elements of the recruitment and selection process, recommend program improvements, liaise with staffing agencies, draft job descriptions and job postings, post job postings, and conduct background checks and reference checks.
Organize and conduct new employee orientations, ensuring all payroll information is complete and policies are signed, as well as coordinating new employees’ mandatory training activities [WHMIS, AODA Customer Service and Human Rights Training, Workplace Violence and Harassment Training]. Follow up on outstanding training to ensure compliance.
Provide adhoc support to other departments for items such as setting up survey-monkey surveys and downloading reports. Pulling training records and providing org charts to support ISO audits.
Support the Head of HR with preparing for audits and monitoring legislative compliance requirements.
Support the Head of HR to ensure HR policies, practices, required posters, and training meets compliance requirements.
Support the Head of HR with developing training and support materials for employees and managers.
Assist with the group insurance program, explaining benefits to employees, entering benefits forms and changes.
Assist with WSIB Claims Management, as directed.
Assist with coordinating and monitoring return-to-work and modified duty programs; maintaining employee files and paperwork.
Maintain HR Dashboards.
Maintain the time-keeping system; providing password resets, training, and system support, as well as following up with managers on a bi-weekly basis to ensure payroll sign-off has been completed.
Maintain HR databases, software systems and manual filing systems in support of company programs and initiatives, in accordance with applicable legislation;
Coordinate the annual criminal background check process in accordance with the Company’s C-TPAT requirements.
Assist with the Company health and safety program by recommending program improvements, scheduling and/or conducting safety training programs, maintaining records of training records of all employees, ensuring compliance with relevant Health and Safety legislation, and supporting safety initiatives.
Other responsibilities and projects, as assigned.

Qualifications

College or university degree and specialized post-secondary training in Human Resources Management. CHRP designation is required.
5 years of experience in the core functional areas of HR in the manufacturing, marketing, or transportation industry is required.
A practical understanding of employment legislation and compliance requirements in Ontario.
Previous experience with payroll is an asset.
Strong research skills, including needs assessment, information gathering, collation, synthesis and reporting abilities.
Relationship management skills to support coaching and counseling of colleagues, the influencing of others to achieve defined outcomes and the implementation of company-wide programs, policies, and standards.
Strong interpersonal, customer service and communication skills (written, verbal, presentation and facilitation) including the ability to interact with all levels of the organization and problem solving / decision making skills.
Strong time management skills, including the ability to work in a fast-paced high-stress environment, multi-task, manage a variety of concurrent projects and meet deadlines under pressure.
Strong analytical, reporting, and numeracy skills.
Advanced computer skills, with excellent knowledge of Microsoft Office suite [word, excel, powerpoint].
Strong attention to detail and accuracy skills.
Ability to communicate with tact and diplomacy, with a high degree of confidentiality and sound judgement.
Ability to take initiative, as well as take and provide constructive feedback.
Able to work with strong personalities and maintain composure.
Able to self-motivate and complete routine and repetitive tasks with a high degree of care and a commitment to quality.
Ability to work independently and as a team, with a strong commitment to teamwork, collaboration and supporting the team.

Virox is proud to provide accommodation(s) during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs. For any questions, suggestions or required documents regarding accessibility in a different format, please contact our Human Resources Department.

Job Types: Full-time, Permanent

Pay: $70,000.00-$85,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Day shift
Monday to Friday

Ability to commute/relocate:

Oakville, ON L6H 6R1: reliably commute or plan to relocate before starting work (required)

Application question(s):

Can you share your salary expectations with us?

Education:

Bachelor's Degree (preferred)

Experience:

Human resources: 5 years (required)

Language:

English (required)

Licence/Certification:

CHRP (required)

Location:

Oakville, ON L6H 6R1 (preferred)

Work Location: In person

Virox Technologies Inc.

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Human Resources and Payroll Partner