Job description

Position Summary

The Accounts Payable Administrator ensures that all facets of accounts payable obligations are processed and completed in a timely and accurate manner. This position requires tremendous attention to detail, ability to work independently and to be a self-motivator, including the ability to communicate effectively with staff, vendors, and outside agencies.

Accounts Payable Responsibilities

- Compile and process all invoices payable and credit card payments within Explorer Eclipse.

- Ensure proper approbation and GL coding.

- Investigate and resolve billing discrepancies with vendors and staff.

- Maintain adequate supporting documentation for all payable transactions.

- Review invoices and expense reports to ensure compliance with internal policies.

Other Responsibilities

- Compile and process data for job costing analysis.

- Support the Controller in reconciling expenses and credit card statements

- Maintain Employee Accounts Payable vendor files, ensuring data integrity.

Competencies

- Exceptional attention to detail and high degree of accuracy.

- Sound analytical thinking, planning, prioritization, and execution skills.

- Team player with excellent communication skills, regarding work with confidentiality and professionalism.

- Proficient use of Microsoft Office Tools, particularly Excel.

Compensation

Temporary part-time, hourly position. Competitive wage based on experience. Flexible working hours may be negotiated for successful candidate.

Job Type: Part-time

Schedule:

Monday to Friday

Experience:

vendor management: 1 year (preferred)
Accounts payable: 1 year (preferred)

Work Location: In person

Expected start date: 2024-07-15

Viola Management Inc

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