ABOUT US

At UP Vertical Farms, our mission is to become one of the largest and most sustainable indoor vertical farm producers of baby leafy greens by 2025, producing the safest, most nutritious, and best tasting salad greens. We specialize in Controlled Environment Agriculture (CEA) and our hands-free, high density, tech-driven vertical farm puts people and our planet first. It also supports the local economy by producing the most flavorful greens, picked at the peak of freshness, and delivered to the local market with speed and precision. Learn more about our mission at https://UPVerticalFarms.com/.

Overview:
Reports to Accounting and Administrative Supervisor provides a range of support to the operations at UP Vertical Farms. We are seeking a motivated and detail-oriented Administrator to join our team. This position requires good administrative skills and the ability to assist in writing and securing grants and other duties such as payroll data entry and financial responsibilities.

Responsibilities:

Performs day-to-day activities; this includes but is not limited to:

Carry out general administrative duties for the company like greeting onsite visitors by managing the entrance and visitor log, answering, and directing incoming inquiries over the phone and through email, collecting and distributing the mail, filing digital and physical paperwork, maintaining a safe and tidy office environment.
Receives and pays invoices, manages vendors, suppliers and Develops relationships with current clients, potential clients, contractors, and vendors
Manage shipments and prepare documentation for custom clearance
Best identify and order/purchase/coordinate approved equipment, materials or services for the company, process payments and receive/pick up supplies and manage the purchase requisitions from different departments
Assist with grant applications and lobbying related to the agriculture industry
Coordinate office activities and operations to secure efficiency and compliance to company policies
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Submit timely reports and prepare presentations/proposals as assigned
Supporting bookkeeping and budgeting services
Research and identify potential grant opportunities that align with the organization's mission and programs
Ensure that all proposals and reports comply with the requirements and guidelines of funding sources.
Occasional pick up/drop off of parcels
Updating of office records and databases that contain personnel, financial, and office data
Manage agendas/travel arrangements/appointments etc. for the upper management
Extract and acquire required or supporting information/documentation from clients, government staff and grant organizations
Maintain supply inventory and storage, and make sure security system is operating well
Perform office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply. Carry out miscellaneous administration tasks as requested by managers.

Experience:

- 1-2 years' experience in an administrative role is preferred.

- BC Residents only.

- Proven experience in grant writing, preferably

- Familiarity with research techniques to identify funding sources.

-Excellent communication skills, strong command of the English language

- Pleasant and efficient telephone and reception skills

- Excellent interpersonal skills

- Excellent customer service skills

- Excellent ability to multitask in a fast-paced environment-Valid BC Driver’s license; use of personal vehicle for office purpose may be required

- Proficiency in utilizing databases for tracking grants and other information

Join our team as an Administrator to contribute to the smooth operation of our office environment while gaining valuable experience in a dynamic work setting.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
Life insurance
On-site parking
Vision care

Flexible Language Requirement:

French not required

Schedule:

8 hour shift
Monday to Friday

Education:

Bachelor's Degree (preferred)

Experience:

Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Language:

Mandarin (preferred)

Work Location: In person

UP Vertical Farms

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Administrative Supervisor