Job Title: Payroll Assistant

Reports to: Senior Financial Officer/Finance Manager

Division: Accounting and Compliance

Grade (Union Band): Band 4

About the USC

The University Students' Council (USC) is a student-led organization that advocates for and represents Western undergraduates. Since 1965, USC has become one of Canada's largest student governments and one of London, Ontario's largest non-profits. We work daily to improve the student experience because we believe students can change the world.

Position Summary

Duties and Responsibilities

Key Responsibilities:

Process payroll data, including timesheets, deductions, and adjustments for permanent, part-time, and seasonal staff.
Ensure payroll compliance with Collective Agreements, employment terms, and legislative requirements.
Prepare statutory documents such as T4s, ROEs, and reports for taxes, pension plans (e.g., OMERS), and Statistics Canada.
Assist with accounts payable by preparing and processing invoices, reconciling vendor statements, and managing payment discrepancies.
Assist with accounts receivable by preparing customer invoices, recording payments, and resolving outstanding balances.
Liaise with managers, timekeepers, and vendors to ensure accuracy of payroll and financial submissions, and resolve discrepancies.
Handle employee inquiries related to payroll.
Assist with year-end payroll processing and ensure payroll system integrity.
Support reconciliation of accounts and preparation of financial reports as needed.
Process petty cash reconciliation for USC Clubs.

Customer Service:

Assist and provide support to the Senior Financial Officer and the Accounting Manager as required.
Liaise with and correspond with A/P vendors on behalf of The USC, Departments and Clubs.

Qualifications

One to two years of experience in payroll, accounts payable, accounts receivable, and/or accounting.
Payroll Compliance Practitioner (PCP) certification or minimum two year accounting diploma or equivalent required.
Knowledge of payroll and accounting software (e.g., ACCPAC/SAGE) and proficiency in Microsoft Office, as well as Google Workspace.
Must demonstrate a positive, inclusive attitude, superb interpersonal, and organizational skills.

Key Relationships

Internal: Managers, Coordinators, USC Executive, Full-time Staff, Part-time staff, USC Clubs
External: A/P and A/R vendors, A/P and A/R customers, Western staff, Financial Institutions, Government agencies

Working Conditions

Frequently sitting in front of the computer terminal for extended periods, frequent interruptions and noise, light lifting.
Fast paced and exciting work environment with the opportunity to have a unique experience every day.
Working Hours 8:30am - 4:30 pm.
This position is in-office.

Job Type: Full-time

Pay: From $52,020.57 per year

Additional pay:

Overtime pay

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Schedule:

8 hour shift
Monday to Friday

Work Location: In person

Application deadline: 2024-11-16

The University Students Council, Western University

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Payroll Assistant