The ideal candidate will have strong organizational skills and have an ability to accurately track and record invoices and communicate with vendors and other members of the group in the US. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Key Responsibilities

Receive, review, and process invoices accurately and timely. Verify coding, approvals, and ensure compliance with company policies and procedures.
Prepare and execute payments to vendors via check, ACH, or wire transfer, adhering to payment terms and schedules.
Maintain payables schedule for multiple entities and multiple vendors to ensure timely processing of payments.
Communicate professionally with vendors to resolve discrepancies, answer inquiries, and maintain positive relationships.
Assist in month-end closing activities related to accounts payable, including reconciliations and accruals.
Maintain accurate records of accounts payable transactions. Generate reports and provide analysis as needed.
Ad Hoc Analysis and Projects: Support special projects and initiatives as assigned by the Accounts Payable Manager and the accounting team.
Assist with accounting filing and record keeping.
Experience working with US vendors.

Required Qualifications

1 - 3 years of hands-on experience in accounts payable and basic understanding of accounting principles.
Proficiency in QuickBooks and Excel, Sage Intacct a plus.
Strong work ethic with commitment to working efficiently and accurately.
Strong attention to detail, accuracy in data entry, and ability to prioritize tasks effectively.
Strong communication, organizational and interpersonal skills; able to collaborate effectively with team members and external parties.
Ability to succeed in a fast-paced environment and manage multiple priorities.

The Macritchie Group

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Accounts Payable Specialist