About the job

Are you ready to be the support superhero who sets the stage for success? Our amazing client is looking for an experienced, proactive and detail-oriented person with a knack for organization and a passion for supporting others. In this Executive/Personal Assistant you’ll be working with an entrepreneur who has built his businesses around impacting and helping others! If you love wearing multiple hats, and get satisfaction from ensuring things run smoothly - this role might be tailor made for you!

What You'll Be Doing:

Calendar Management:

As the primary point of contact and gatekeeper, effectively manage entrepreneurs' schedules across several businesses and personal commitments, by coordinating appointments, meetings, and events.
Stay on top of scheduling, rescheduling, and prioritizing commitments to ensure optimal time management and productivity.
work with the larger team to manage and book meetings, ensuring all necessary arrangements are made and agendas are prepared in advance.
Handle all travel arrangements including booking flights, hotels, conference registrations, transportation, reservations and being responsible for and available while Dr. Nik is traveling
Organize and prepare documents, presentations, notes and everything else needed for successful meetings and conversations. Being able to anticipate needs is key!

Business/Personal Support:

Organize and optimize both personal and professional spaces, ensuring efficiency and functionality.
Manage financials, tracking expenses, income, and providing regular reports.
Prepare documents to be sent to the accountant at the end of the year/fiscal year, ensuring all necessary paperwork is in order.
Run personal errands when required
Coordinate and oversee personal projects and tasks as assigned, ensuring timely completion and adherence to quality standards.
Calling to dispute charges when required, being a point of contact and negotiator for vendors and plans - taking these items off his plate to free up Dr. Nik!
Take care of orders and pick up supplies as needed
Running business and personal errands as required

Confidentiality and Discretion:

Maintain the highest level of confidentiality and discretion when handling sensitive information and matters related to the entrepreneurs personal and professional life.
Uphold privacy standards and protect confidential data with integrity and professionalism.
Join and/or follow up on notes from calls and meetings ensuring the appropriate people are informed and updated

What you’ll Bring with You:

Previous experience as an Executive and/or Personal Assistant, preferably supporting high-level executives or business owners
Solid understanding of office software and tools, including Microsoft Office Suite along with a tech-savviness that allows you to pick up programs and databases quickly as well as recommend solutions focused on efficiency
Strong communication skills, verbal and written, with the ability to interact confidently and courteously across all levels
Exceptional organizational ability with a strong attention to detail, ability to multitask and prioritize effectively in a fast-paced environment with every changing priorities
Proactive attitude and willingness to take initiative and anticipate needs and find solutions before the arise
A highly flexible nature, able to work when required outside of the standard working hours

About The Client

Our client epitomizes the essence of a dynamic and influential entrepreneur, spearheading multiple impactful ventures! At the core of his endeavours lies a passion for empowering and helping others. Whether it's through his coaching enterprise, where he ignites personal growth, or his neuro-visual optometry business, where he enhances lives and restores confidence, his commitment to uplifting others is unwavering. Moreover, his involvement in his family charitable initiatives, dedicated to fundraising, volunteering, and supporting organizations like Mount Sinai NICU and Easter Seals, further underscores his dedication to making a tangible difference in the world. If you’re looking to work with a genuine, curious, and caring leader apply now!

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Benefits:

Paid time off

Schedule:

Monday to Friday

Work Location: Hybrid remote in Etobicoke, ON M8X 1Y3

Swiech Consulting Inc.

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