Join the Stonemont Family – Where Passion Meets Purpose!

Stonemont Retirement Lifestyle is more than just a place to work; it's a place where you can truly make a difference. With a deep and proud history of providing exceptional services and support to communities of seniors, we are a beacon of warmth, compassion, and excellence in the retirement living sector. Our newly constructed facilities are designed not just for living but for thriving, offering our residents a fulfilling and engaging lifestyle that respects their independence.

We are currently seeking an organized and detail-focused individual to lead our in-house administration services as our Office Administrator. Reporting to the facility Executive Director, this is a rare opportunity to join a forward-thinking organization where your leadership can enhance the lives of our residents, inspire our staff, and contribute to the ongoing success of Stonemont Retirement Lifestyle. If you are a leader with a heart for seniors and a drive to excel in a rewarding environment, we invite you to apply and help shape the future of senior living with us.

As the Office Administrator, you will oversee all aspects of our office administration, ensuring the highest standards of quality, safety, and satisfaction are met. You will be responsible for processing payments, bank deposits, lease document handling, accounts payable, accounts receivable, payroll processing and general accounting related functions. Your role will be crucial for maintaining efficiency within the operations.

We're searching for someone who embodies our ideal candidate profile, with core competencies rooted in leadership excellence, adaptability, problem solving, communication and organization. If you feel you are a close match to this profile, we want to connect with you!

Core Competencies:

Administrative Excellence: The Office Administrator must possess exceptional administrative skills to manage office operations efficiently. They should be able to handle a wide range of tasks with precision and ensure the smooth functioning of the office environment.
Organizational Skills: Strong organizational skills are essential for managing multiple tasks, maintaining accurate records, and ensuring that all office processes are well-coordinated. The ideal candidate should be able to prioritize tasks and manage time effectively.
Attention to Detail: The ability to pay close attention to detail is crucial for tasks such as bookkeeping, payroll processing, and record-keeping. The candidate should be meticulous and thorough in their approach to ensure accuracy in all office functions.
Communication: Excellent communication skills are necessary for interacting with colleagues, vendors, and clients. The Office Administrator must be able to convey information clearly and professionally, both verbally and in writing.
Problem-Solving: The ability to think critically and troubleshoot issues as they arise is essential. The Office Administrator should be adept at identifying problems, analyzing potential solutions, and implementing effective resolutions.

Technical Skills and Knowledge:

Accounting/Bookkeeping: Working knowledge of accounting and bookkeeping principles is essential. The Office Administrator will be responsible for maintaining financial records, managing accounts payable and receivable, and ensuring accurate compiling of financial data.
Payroll Processing: Familiarity with payroll processing is crucial for this role. The candidate should have experience in managing payroll, ensuring compliance with relevant regulations, and addressing any payroll-related issues promptly.
Payworks Software: Experience with Payworks software is considered an asset. The candidate should be proficient in using this or similar payroll software to streamline payroll processes and enhance efficiency.
Microsoft Office Suite: Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, is essential. The candidate should be skilled in using these tools to manage office tasks, create documents, and communicate effectively.
YARDI Software: Experience with YARDI software is considered an asset. The candidate should be proficient in using this or similar software to manage property management and financial tasks efficiently.

Personal Qualities:

Integrity: Upholding ethical standards, maintaining confidentiality, and demonstrating honesty and integrity in all interactions are fundamental to earning the trust and respect of colleagues and clients.
Dependability: The Office Administrator should be reliable and dependable, consistently meeting deadlines and fulfilling responsibilities. They will be relied upon as someone who colleagues can count on to keep the office running smoothly.
Adaptability: The ability to adapt to changing circumstances and handle unexpected challenges with composure is essential. The candidate should be flexible and capable of thriving in a dynamic work environment.
Team Player: Collaboration and teamwork are crucial for success in this role. The Office Administrator should foster a positive work environment, encourage open communication, and support team members in achieving common goals.
Compassion and Empathy: A genuine interest in enriching the lives of seniors is essential. The Office Administrator must have the patience and empathy needed to understand and respond to the unique needs and concerns of senior residents, ensuring a supportive and caring environment.

Education and Training:

Certifications: Relevant experience, certifications, or coursework in office administration, accounting, or business administration that can demonstrate a commitment to professional development and proficiency in best practices.
Continuing Education: Staying abreast of industry trends, emerging office technologies, and best practices through ongoing education and training is essential for maintaining expertise and enhancing job performance.

Experience:

Office Administration: Previous experience in office administration is highly desirable. The ideal candidate should have a proven history of success in managing office operations, including administrative support, financial record-keeping, and payroll processing.
Accounting/Bookkeeping: Demonstrated experience in accounting and bookkeeping is essential. The candidate should have a strong understanding of financial principles and practices, and experience in managing financial data accurately.
Payroll Processing: Experience in payroll processing, including using payroll software like Payworks, is crucial. The candidate should be familiar with payroll procedures and best practices for managing payroll efficiently.
Customer Service: Exceptional customer service skills and a genuine desire to serve others are paramount. The candidate should have a proven ability to build positive relationships with clients, address their concerns promptly and effectively, and ensure their satisfaction with the office’s services.

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person

Stonemont Retirement Lifestyle

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