Speer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area. We are a team of passionate innovators and open-minded thinkers, dedicated to building groundbreaking technologies. Our products are on the path to receiving FDA and ADA approvals or provisional patents, with partnerships spanning Italy, Germany, California, and France.

As a startup, we thrive on creativity, collaboration, and the drive to push boundaries. Our fast-paced environment offers exposure to a variety of programming languages, software, and work environments, ensuring a rich learning experience. We provide ample opportunities for personal and professional growth, all while fostering an inclusive and barrier-free workplace.

Speer is an equal opportunity employer and is committed to providing an inclusive and barrier-free recruitment process. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.

Please advise Speer of any accommodations you may require to ensure your equal participation in the recruitment and selection process. Information received relating to accommodation measures will be addressed confidentially.

Role Overview:

We are looking for a highly organized and proactive Administrative Assistant to join our team. This role is ideal for someone who thrives in a startup environment, where every day brings new challenges and opportunities. You will be the backbone of our administrative operations, supporting various departments including Admin, Marketing, and Sales. Your role will involve a mix of research, coordination, communication, and content creation, ensuring our team can focus on what they do best—innovating.

Key Responsibilities:

Admin Support:

Conduct research on potential funding opportunities and help draft grant proposals and applications.
Coordinate with accounts and operations to ensure timely and accurate filing of paperwork.
Take notes and update documentation on funding activities.
Create presentations and Statements of Work (SOWs) for sales opportunities.
Manage and relay messages efficiently for the design and development teams.
Coordinate with external partners to ensure deliverables are met with precision.
Working closely with the C-Suite team to manage email, Slack and phone call communications.

Marketing Support:

Craft professional email scripts and manage digital portfolios for the team.
Assist in organizing and overseeing internal events, ensuring smooth execution.
Create and manage content for social media platforms, including LinkedIn, Instagram, and TikTok.
Support the creative direction for marketing materials and campaigns.
Planning events for the staff members to commemorate team milestones.
Building and maintaining community events to grow our following on social media and within the technology scene in Toronto and New York.

Sales Support:

Assist the sales team with drafting and sending communications.
Research and identify potential opportunities on job boards and websites.
Help manage the sales pipeline by documenting updates and organizing leads.
Attending and planning networking events with individuals across LinkedIn and other communication channels.
Working closely with Clay, Apollo and Hubspot to manage our lead communications.
Experiment with marketing tools to enhance outreach efforts.
Tailor cover letters and resumes for specific job applications.

Who You Are:

Organized & Detail-Oriented: You have a knack for keeping things in order and can juggle multiple tasks with ease.
Proactive: You take the initiative to find solutions and don't wait for instructions to get started.
Tech-Savvy: You're comfortable with MS Office, Google Suite, and can quickly pick up new tools and software.
Effective Communicator: You excel in both written and verbal communication, able to craft clear messages and presentations.
Professional & Discreet: You handle sensitive information with the utmost confidentiality and always maintain a professional demeanor.
Adaptable Learner: You're eager to learn and grow, open to new challenges and experiences.
Collaborative Team Player: You enjoy working with others and contribute positively to team efforts.

Why Speer Technologies?

Growth Opportunities: We offer the chance to grow with the company and take on new responsibilities as we expand.
Dynamic Environment: Our fast-paced startup environment ensures no two days are the same.
Innovation: Be part of a team that's pushing the boundaries of technology and making a real impact.
Inclusive Workplace: We are committed to creating an inclusive environment where all employees can thrive.
If you're ready to take on a role that will challenge and reward you in equal measure, we'd love to hear from you!

Nice to Have:

Vehicle for transportation

If you're ready to take on a role that will challenge and reward you in equal measure, we'd love to hear from you!

Job Type: Full-time

Pay: $45,000.00-$70,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
Vision care
Wellness program
Work from home

Schedule:

8 hour shift
Monday to Friday

Experience:

Administrative: 2 years (required)

Work Location: In person

Speer Technologies

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Administrative Assistant (remote)