Finance and Administrative Manager, Specialisterne Canada

Part-time ~20 hours per week

Location: Greater Toronto Area

Remote with occasional in-person meetings

Welcome to a unique opportunity to make your mark on a company that is making a difference! Specialisterne is an internationally recognized leader in working with businesses to attract and retain neurodivergent talent and helping organizations to embrace neurodiversity. Originally founded in Denmark in 2004, Specialisterne – Danish for The Specialists – has operations in 13 countries worldwide and employs over 600 people.

Role Summary

As Finance and Administrative Manager, you will contribute to the overall success of the organization by effectively managing the financial and operational functions for Specialisterne Canada.

Organization: Specialisterne Canada

Job Title: Finance and Administrative Manager

Location: Remote - open to applicants in the Greater Toronto Area as the role requires occasional in-person meetings in Toronto

Employment Terms

This is a part-time (~20 hours) position
Target start date: Fall 2024
Travel: Some occasional in-person meetings in the Toronto area

Essential Tasks - In this job, you will:

As a member of our team, you will play an integral role in effectively managing financial and key operational functions for the organization and work closely with the leadership team in Canada. You will be responsible for:

Managing Accounts Receivable and Accounts Payable

Manage client invoicing using QuickBooks Online and oversee timely payment processing of contractor invoices
Oversee payments of monthly insurance, technology systems, and subscriptions (all on auto payment)
Establish fund accounting practices to manage donor restrictions and external grant designations
Implement and manage system for tax filing and tax reporting requirements (T1044 and T3010, HST)

Payroll processing

Evaluate and implement new payroll solutions for Specialisterne Canada, if needed
Manage payroll processing (including payroll deductions and contributions) for all employees

Benefits

Work with the CEO, Specialisterne Canada to oversee management of the employee benefits plan in Canada to ensure compliance, filings, and liaise with providers as the organization’s point of contact etc

Audits

Work with our accountants and auditors at tax time to provide support documentation and reporting as needed

Financial reporting with Specialisterne Global

Support the CEO Specialisterne Canada with monthly reporting for Specialisterne Global on invoicing, accruals, payables, cash flow, and project execution rates
Gather data and prepare the annual budget

Internal controls and compliance

Ensure that appropriate systems of internal controls have been implemented and that these systems are operating effectively with respect to financial reporting; appropriate checks and balances to safeguard assets; the validity and timely recording of all transactions; ensuring compliance with the organization's financial policies and procedures; and processes to identify and mitigate financial risks
Monitor and maintain a good knowledge of all legislation and agreements applicable to each organization to ensure that compliance and best practices are implemented and adhered to
Maintain or build new operational management processes as needed to support long-term organizational growth and sustainability
Additional projects and tasks may be assigned, as needed

Skills and Abilities - In this job, you will demonstrate:

Strong financial management and accounting skills
Strong time-management skills
The ability to be self-motivated and willingness to take the initiative
Strong interpersonal skills and ability to present information clearly and effectively
Advanced skills in accounting software (QuickBooks), managing payroll, employee benefits and corporate and tax filings
Advanced skills with Microsoft Excel or similar tools (ability to collect and organize data, add and delete data rows/columns, and use basic visualization and graphing functions)
Intermediate skills in Human Resource software (Personio)
Intermediate operational management skills as it relates to the non-profit context (e.g. managing payroll, benefits, Directors & Officers Insurance etc.)
Basic skills with video conferencing tools (such as Google Meet, Zoom, MS Teams)

Education/Experience Knowledge - In this job, you need to have:

Experience in accounting/bookkeeping and finance (preferably within a non-profit setting)
Knowledge of non-profit accounting (preferred)
Experience collecting, analyzing, and compiling financial information for reporting to internal or external stakeholders
Experience in and knowledge of accounting principles, including recording of business financial transactions
Experience managing donations and large grants
Experience in managing payroll and employee benefits
Excellent verbal and written communication skills
Demonstrated confidentiality and trustworthiness
5+ years experience in similar position
A dedicated interest in advocating for marginalized groups to be fully included in workplaces and communities across Canada and globally

If there are barriers to your ability to fill out the form, or if you would like to provide feedback about the application process generally, please email us at contact.ca@specialisterne.com.

We look forward to hearing from you!

For more information about Specialisterne, please visit our website.

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