ABOUT US
The Sid Williams Theatre is located on the unceded traditional territory of the K’ómoks First Nation – the Sahtloot, Sasitla, Ieeksun and Puntledge peoples who have been care takers of this land since time immemorial – in the region known today as the Comox Valley and downtown Courtenay, BC. A registered charitable organization, the Sid Williams Theatre Society (SWTS) operates the 500-seat performing arts centre balancing multiples roles as a performance facility for community groups, a professional venue for commercial events, and as an arts presenter offering a curated season of select performances.

We believe these activities are essential to a vibrant and healthy society and we are dedicated to creating an inclusive and accessible community gathering place for all. We are looking for an outstanding candidate that embodies the same beliefs to join our team in the role of Bookkeeping Assistant.

JOB SUMMARY
The Bookkeeping Assistant (BA) is a key member of the administrative team, the position is responsible for providing support for clerical and daily bookkeeping tasks to ensure SWTS adheres to best practices and requirements for non-profit business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.
We are seeking a conscientious and organized individual in this role to provide essential support to ensure the smooth financial and administrative operations of the organization.

DUTIES & RESPONSIBILITIES
Bookkeeping

Data entry for daily sales (box office, donations, lounge, etc)
Data entry for accounts payable and receivable
General office duties of banking and maintaining filing (both hard copies and electronic files)
Reconcile and file invoices and receipts for management team

Other

Participate in meetings when required
Follow the Occupational Health and Safety guidelines

MINIMUM QUALIFICATIONS
Education and Experience

Minimum of 1 - 2 years relevant work experience
Experience with accounting software and administrative processes

Knowledge & Skills

Sage 50 Accounting program experience is required – experience with Sage 50 Cloud is an asset
Knowledge of bookkeeping (especially for non-profit organizations) and generally accepted accounting principles
Ability to understand financial data, processes, and procedures
A high degree of attention to detail, accuracy, and organization
Ability to prioritize tasks and work in efficient and timely fashion
Skilled in using Excel
Effective communication skills (verbal and written) and strong interpersonal skills
Proficient with email and phone correspondence, completing and tracking operations paperwork
Proficiency with Microsoft Office suite (Word, Excel, etc)
Ability to work independently and take initiative
Ability to work in a dynamic environment

DESIRED QUALIFICATIONS

Post secondary education in accounting is an asset
Experience with CRM (customer relationship management) and database programs
Possesses a meaningful understanding and genuine commitment to diversity, inclusion, anti-racism, and equity
Commitment to continuous learning
Experience in arts and culture or non-profit sector

OTHER DETAILS

The successful candidate must be prepared to obtain a valid criminal record check.

There is opportunity for increased hours and responsibilities after successful completion of probationary period.

Compensation negotiable based on experience.
Probationary period: minimum 90 days

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: No less than 16 per week

Benefits:

Flexible schedule
On-site parking

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 2024-09-25

Sid Williams Theatre Society

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Bookkeeping Assistant