Office Administrator/Bookkeeper Role

Our firm seeks a motivated individual to join the team on a full-time basis in the capacity of Office Administrator and Bookkeeper. The successful individual can expect a pleasant working environment in a collaborative office located in Aylmer. The ideal candidate will have related work experience, preferably in office administration. A firm knowledge of bookkeeping and office administration, strong communication skills and ability to work both independently and as part of a team are essential attributes to this position.

The work is anticipated to be undertaken on full-time basis and is an “in office” position. The successful applicant will undergo a three (3) month training/probationary period with the goal of commencing this position on July 17 2024

The role includes but is not limited to the following (divided into two parts):

Office Administration (approx. 60% of role)

Day-to-day running of the office: answering the telephone, ordering office supplies, ensuring the office equipment remains in good repair, maintaining online and physical filing systems and archives
Monitor status of computers and licenses
Update and maintain the address book

Bookkeeping (approx. 40% of role)

· Process and manage accounts payable and accounts receivable

· Check and verify source documents such as invoices, receipts and computer printouts

· Allocate and post financial transactions

· Work on general ledger to transfer data and perform reconciliations

· Perform bank and account reconciliations

· Respond to client questions

· Perform data analysis and general financial reports

· Ensure company is complying with the relevant reporting requirements

· Prepare tax payments and assist with income tax preparation

· Assist with audits

· Maintain complete filing system to support financial records

Key Qualifications

· Work experience in Office Administration and Accounting is a strong asset

· Proficient in the Microsoft Office suite of products with a special emphasis on Microsoft Excel and Word

· Proficient in the Adobe suite of products

· Exceptional spoken and written English communication skills

· Ability to work independently and on a team, and can problem solve

· Detail oriented and comfortable working in a fast-paced office environment

· Superior organization skills

Assets

· Adaptable, takes direction and feedback well

· Ability to learn quickly and thoroughly

· Autonomous and proactive

· Good mathematic skills

· Good multi-tasking and organizational skills; able to plan

Job Types: Full-time, Permanent, In person

Work Hours: Monday to Friday 8:30am-4:30pm

Application: Open until filled

We thank all applicants who apply; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $19.00-$21.00 per hour

Expected hours: 40 – 45 per week

Schedule:

Monday to Friday

Ability to commute/relocate:

Aylmer, ON N5H 1L2: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

office administration: 2 years (required)
Bookkeeping: 1 year (preferred)

Language:

English (preferred)

Work Location: In person

Application deadline: 2024-07-28
Expected start date: 2024-07-20

RD KISUULE PROFESSIONAL CORPORATION

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Office Administrator/Bookkeeper