R.W. Tomlinson Limited is seeking an organized, detail-oriented candidate with strong interpersonal skills to join our accounting team as a Collections and Accounts Receivable Administrator. The Collections and Accounts Receivable Administrator is responsible for collections of outstanding invoices for the Tomlinson Group of Companies and for general accounts receivable administration duties. This position requires significant collaboration with other Tomlinson entities and team members.

This is a Contract Position until February, 2026.

PRIMARY RESPONSIBILITIES:

Manage collection activities (calls and/or written correspondence) utilizing established policies & procedures
Review and recommend credit worthiness of both existing and new customers
Assist with delivering invoices to customers if required
Compile appropriate information to support refunds and adjustments
Participate in regular AR reviews with team members and report on AR status (AR summary, suspended customers, action item review, etc.)
Provide professional customer service while trying to resolve client discrepancies/issues
Responsible for customer account reconciliations (external and related party)
Accountable for reducing delinquency of customer accounts in a goal-oriented organization
Enlist the efforts of Sales and Senior Management when necessary to accelerate the collection process
Must communicate & follow-up effectively with Sales department regarding customer accounts on a timely basis
Establish and maintain effective and cooperative working relationships with both external and internal customers
Perform other assigned tasks and duties necessary to support the organization
Perform deposits and process cash receipts in multiple systems across all divisions
Contribute to the Accounts Receivable team as necessary to ensure deadlines are met

WORKING CONDITIONS:

Standard office environment
Additional hours may be required during the month-end, quarter-end or year-end reporting cycles

EDUCATION AND EXPERIENCE:

CCP designation would be an asset but is not required
2-4 years of related industry and financial experience with preference given to those with experience working in a mid to large company with a high volume of transactions
Work requires willingness to sometimes work a flexible schedule
Strong attention to detail
Good working knowledge of MS office: Excel, Outlook, etc.
Strong interpersonal/ communication skills with the ability to work effectively with different levels of the organization

R.W. Tomlinson Limited

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Administrator, Accounts Receivable - Contract