ROLE: Accounts Payable Clerk
REPORTS TO: Job Costing Accountant
MANAGES: N/A
LOCATION: Ottawa, ON, Canada – Office Based
WHEN: IMMEDIATELY

An Accounts Payable Clerk is defined at Paul Davis as being the person who handles all payables for the company. This position records, reconciles and processes all invoices and expenses for the company.

Paul Davis Restoration, Inc. is a national franchise organization that provides property damage emergency services, restoration, and reconstruction services for residential and commercial properties due to water, fire, mold, storm, and other disasters. The Paul Davis Network is made up of more than 380 franchises across the US and Canada. Since 1966, we have helped more than 2 million property owners restore their properties and lives.

Our passion for quality and our commitment to our vision, mission, and values aligns our entire organization behind one common direction and one set of core operating principles. The promise of our Brand – to always deliver truth – is what we stake our reputation on and what those who engage with our company can and should expect from us.

Nature and Scope

Performs a wide variety of functions and is delegated the authority to coordinate non-routine clerical activities.

Receive, review direct and file incoming invoices, expenses, and payments.
Arrange weekly cheque runs.
Work with sub-contractors to resolve/investigate invoice queries.
Act as a liaison between the company and external customers.

Update all invoices in QB desktop and RMS.
Communicate with subcontractors about payments.
Review all subcontractors' statements on monthly basis.
Maintain all approved invoices from designated departments.
Reconcile accounts on a monthly basis.
Review Credit Card payments and obtain the requisite approvals.
Maintain and synchronize data between QuickBooks desktop and RMS.
Reconcile accounts and assisting with bookkeeping – A/P, A/R, GL, Payroll, Reports.

Maintaining filing system.

Assist with the preparation of financial reports.

Must be (become) knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers.

Maintain mailing list.
Complete the monthly sales reports.
Additional reasonable duties as assigned.

Skills and Knowledge

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, gathering and compiling data, and balancing and coordinating a workload for multiple projects.

Must be able to handle pressure, have a good work ethic and have initiative.
Positive friendly attitude.
Great people skills.
Motivated and a creative thinker.
Good Organizational skills.
Bilingualism would be considered an asset.

Specialty Areas

Must have QuickBooks knowledge and experience
Good knowledge of construction terminology and procedures – asset, but not required
Sound knowledge of Quick Book Desktop.
Knowledge and experience with RMS.
Ability to keyboard/type at the rate of 40 words per minute.
Bookkeeping (accounting) knowledge and experience
Experience using spreadsheet software; intermediate word processing skills.
Experience using data base software.
Experience handling phones
Balancing multiple tasks

Work Environment

General office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

WHY JOIN THE PAUL DAVIS TEAM?

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating opportunities for our team members, offering a variety of webinars for each employee to stay motivated and updated on new technologies, regulations, procedures, etc.

Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider – our company roles are pivotal to the success of the franchise.

Values:

o Deliver what you promise.
o Respect the individual.
o Have pride in what you do.
o Practice continuous improvement.

Vision: “To provide extraordinary care while serving people in their time of need.”
Mission: “to provide opportunities for great people to deliver Best in Class results.”

WHY THE TEAM NEEDS YOU

At Paul Davis Ottawa, we help homeowners put their lives back together after a traumatic event. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents and fellow team members!

TEAM COMPENSATION AND BENEFITS

Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities.
Monthly cross-training opportunities to advance your career.
Health, dental and vision insurance - 84% paid by the employer / 15% paid by the employee
Referral program – up to $2050 for hired referrals.
Great culture and team dynamic - "Recognizing the Extraordinary Program", Team building & events.

If you think you have what it takes to serve others and deliver a world-class service when others need it the most, we encourage you to reach out and apply or speak to someone in our HR department.

We look forward to discussing this opportunity with you.

Paul Davis supports, and hires veterans and we are an Equal Opportunity Employer!

Paul Davis Ottawa

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Accounts Payable Clerk