Overview
The Finance and Administrative Officer plays a crucial role in ensuring the smooth operation of our organization. Ottawa Valley Vision is presently seeking a friendly, passionate and team-oriented individual to join our company. The successful candidate will possess a growth-mindset, have a strong work ethic and be excited to contribute to a positive employee cultre.

This position is responsible for providing copmrehensive financial support including accounts receivables, book-keeping, budget management and payroll assistance. Furthermore, this role will include key administrative duties such as managing patient files, scheduling patient appointments, and managing referrals to allied health care professionals. The ideal candidate will possess strong attention to detail, a customer service-oriented mindset, and have some background in financial management.

Duties

Manage and maintain accurate financial records, ensuring compliance with organizational policies and procedures.
Manage accounts receivable and payable for the clinics, including insurance payers such as WSIB, Blue Cross, ODSP and Ontario Works.
Assist the Business Manager in payroll management for employees.
Analyze data and prepare financial reports to assist in decision-making processes.
Assist in organizing meetings, preparing agendas, and taking minutes as required.
Provide exceptional customer service by addressing inquiries, scheduling patient care appointments and resolving issues promptly.
Coordinate with our Doctors of Optometry to manage referrals to allied health care professionals such as ophthalmologists and family physicians.

Skills

Bilingual proficiency is a plus, enhancing communication with diverse stakeholders.
Proficient in records management practices to maintain organized documentation.
Excellent customer service skills to foster positive relationships with clients and colleagues.
Ability to analyze information critically and present findings clearly.
Proficient in spreadsheet management and comfortable working within both Mac and Windows operating systems.

This role is essential for maintaining operational excellence within our organization, making it an exciting opportunity for individuals looking to grow their administrative careers while contributing positively to our incredible team dynamics.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 35 – 39 per week

Additional pay:

Bonus pay
Overtime pay

Benefits:

Company events
Extended health care
Paid time off
Store discount
Vision care

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Experience:

Financial services: 2 years (required)

Work Location: In person

Ottawa Valley Vision

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Finance and Administration Officer