OSHKI-PIMACHE-O-WIN: THE WENJACK EDUCATION INSTITUTE

POSITION DESCRIPTION

Position Title: Bookkeeper
Hours of work: Flexible / 21 hours a week
Location: 106 Centennial Square
Reports to: Director of Operations
Appointment: Contract
Salary: $24.03 per hour

WHO WE ARE:
OSHKI-WENJACK’s mission is to achieve excellence as a leader in the innovative design and delivery of quality post-secondary and training programs which meet the holistic educational needs of Nishnawbe Aski Nation and other learners in a safe, inclusive, supportive, and culturally enriched learning environment.

VISION STATEMENT:

OSHKI-WENJACK is the Institute of choice for Indigenous learners and provides holistic, expert- designed, and accredited post-secondary and training programs. OSHKI-WENJACK builds self- awareness in learners and empowers them to contribute to the community, economic and cultural growth of Nishnawbe Aski Nation and other communities.

POSITION SUMMARY

Reporting to the Director of Finance, this part time position is focused on 4 key areas:
Reconciling invoices, banking, Accounts Payable and general financial related administrative duties. In each function the bookkeeper must ensure they are detail orientated.

KEY RESPONSIBILITIES

Record invoices using Ellucian/ Colleague software.
Process travel advances
Process employee claims for accommodations, living expenses, committee meetings, daycare, any emergencies, and participant costs.
Ensure expenditures are approved by authorized personnel
Prepare cheque requisitions for invoices
Verify budgeted amount has been allocated for the preceding requests
Maintain filing systems with hard copies of all documents

Assist with preparing quarterly reports for internal and external reports
Coordinate and liaise with Finance Officer

Other Duties

Take personal responsibility to increase sensitivity, awareness, and implementation of

Oshki-Wenjack’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.

Access and utilize Elders and Knowledge holders for teachings and guidance as it relates to work deliverables.
Be prepared to work in conjunction with the philosophy and mandate of the Institute.
Adhere to the Policies and Procedures as set by the Institute.
Always maintain professionalism.
Adhere to the Code of Ethics and positive relationship building.
Regular attendance and conduct at work according to the requirements of Oshki-

Wenjack’s Policies and Procedures.

COMPETENCIES REQUIRED

Specific Knowledge:

Knowledge of Indigenous culture, traditions, and Indigenous communities
Accounting principles
Data entry
Spreadsheets
Invoicing

Skills and Attributes

Accuracy
Efficient interpersonal skills
Reliability
Team player
Self motivated

QUALIFICATIONS AND REQUIREMENTS

Required

Post-secondary diploma in Office Administration, Business Accounting or Business

Administration with 2 to 3 years of progressive experience.

Experience in a post-secondary setting would be considered an asset.
Equivalencies may be considered.
Ellucian/Colleague software experience
Microsoft Excel, Word, and Outlook

WORKING CONDITIONS
*

Fast paced environment
Repetitive tasks
Work under pressure
Tight deadlines

ADDITIONAL INFORMATION

The Bookkeeper position is based at the Centennial Square location; however, all employees may be required to work across other sites or at home from time to time.

Health & Safety

All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.

Job type: Part-Time Contract with potential for extension

Schedule:

Flexible
Day shift
Monday to Friday
In-person

Experience:

3 years

License/ Certification:

Employment is subject to:

Proof of Education requirements
Proof of any licenses or certifications
Must sign an Oath of Confidentiality
Must be willing to work a flexible 21-hour work week.
Oshki is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, Oshki has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

The above statements are the general functions of the position, and should not be interpreted as a detailed description of all the work requirements that may pertain to the job.

This position description will be reviewed on an annual basis and may be subject to change.
*

Closing Date: August 8th at 5:00 p.m. EST
Individuals who feel they are qualified are invited to submit a cover letter (quoting the above position title) along with a current resume, and three (3) work related references to:

HR@OSHKI.CA

Please write the title of the position you are applying for in the subject line of the email.

We thank all those who apply, however only those selected for an interview will be contacted.
*

Job Type: Fixed term contract
Contract length: 12 months

Pay: $24.03 per hour

Benefits:

Company events
Flexible schedule

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Ability to commute/relocate:

Thunder Bay, ON P7E 1H3: reliably commute or plan to relocate before starting work (required)

Application question(s):

Do you have 2 years experience being a book keeper?
Please provide a cover letter outlining relevant and demonstrated experience. Applications without a cover letter will not be reviewed.

Education:

Secondary School (preferred)

Experience:

Bookkeeping: 2 years (required)

Work Location: In person

Expected start date: 2024-05-21

Oshki-Pimache-O-Win: The Wenjack Education Institute

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