Job Overview
We are seeking a highly organized and detail-oriented Jr. Office Administrator assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, maintaining records, and providing support to staff and clients. This position requires proficiency in various office software and strong communication skills to effectively manage daily operations.

Responsibilities

Perform general administrative duties, including clerical tasks.
Maintain organized filing systems for both physical and digital documents.
Manage phone systems, including answering calls, directing inquiries, and taking messages as needed..
Assist with accounting tasks ie: matching invoices to packing slips, verifying cost and filing.
Ensure the office environment remains organized and efficient by implementing best practices in office management.
Timely updates on all project locates and drawings.
Managing project documentation and records.
Arrange schedules
Updating all project documents start to end.
Collaborate with team members to streamline processes and improve overall productivity.

Requirements

Proven experience in an administrative or clerical role, preferably in an office setting.
Strong organizational skills with the ability to manage multiple tasks simultaneously..
Familiarity with QuickBooks or similar accounting software is preferred.
Excellent verbal and written communication skills to interact effectively with clients and colleagues.
Ability to handle sensitive information with confidentiality and discretion.
Strong attention to detail and problem-solving abilities.
A proactive attitude towards learning new skills and adapting to changing environments.

If you are a motivated individual looking to contribute your skills in a dynamic office environment, we encourage you to apply for this exciting opportunity as an Jr. Office Administrator.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 2024-12-02
Expected start date: 2024-12-02

Oaklen Contracting Ltd.

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Jr. Office Administrative Assistant