Job Title: Finance Administrative assistant

Position Summary

Niginan Housing Ventures is an Indigenous-led agency providing supportive housing to those with complex needs using the four natural laws as guidance in all programming. Niginan residents present with complex needs including issues with mental health, physical, addiction, trauma, parenting, and disconnection from the family and/or community.

The Finance Administrative Assistant will support the finance department by performing a variety of administrative and clerical tasks, including payroll processing. This role is essential for ensuring the smooth operation of financial processes, providing assistance with financial documentation, and supporting the finance team in managing daily activities.

Key Responsibilities:

Administrative Support:
Manage calendars and schedule meetings for finance team members.
Prepare and organize financial documents, reports, and presentations.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Financial Assistance:
Assist in preparing financial statements and reports.
Support the accounts payable and receivable processes by entering data, processing invoices, and managing vendor information.
Help maintain and update financial records and databases.
Payroll Processing:
Assist in preparing and processing payroll for all employees accurately and on time.
Ensure compliance with all payroll regulations and company policies.
Maintain and update payroll records, including employee data, time and attendance records, and payroll changes.
Address payroll-related inquiries and resolve discrepancies.
Clerical Duties:
Maintain organized filing systems for both digital and physical financial documents.
Perform data entry and ensure accuracy in financial records.
Order and manage office supplies as needed for the finance department.
Coordination and Communication:
Act as a liaison between the finance department and other departments within the company.
Assist in coordinating internal and external meetings, including preparing agendas and taking minutes.
Provide general support to visitors and clients regarding finance-related inquiries.
Compliance and Confidentiality:
Ensure all financial operations comply with company policies and procedures.
Handle sensitive financial information with the utmost confidentiality and professionalism.

Qualifications:

Education and Experience:
High school diploma or equivalent; Associate’s degree in finance, accounting, or related field preferred.
Minimum of 2 years of experience in an administrative or finance-related role, with experience in payroll processing.
Skills and Competencies:
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Familiarity with financial software and accounting systems (e.g., QuickBooks, SAP) is a plus.
Experience with payroll software (e.g., ADP, Paychex) is highly desirable.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Attention to detail and accuracy in data entry and document preparation.
Personal Attributes:
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
Strong problem-solving skills and proactive attitude.
High level of integrity and discretion in handling confidential information.
Team player with a positive, professional demeanor.

Job Type: Full-time

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

Company events
Dental care
Extended health care
Life insurance
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Supplemental pay types:

Overtime pay

Ability to commute/relocate:

Edmonton, AB T5H 0N5: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Financial reporting: 1 year (preferred)
Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2024-06-14
Expected start date: 2024-06-17

Niginan Housing Ventures

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Finance Administrative Assistant