Role Overview
Reporting to the Manager, Payroll, the Payroll Specialist is responsible for assisting the Manager in documenting existing and new processes, identifying opportunities for efficiencies, and completing routine and ad-hoc monthly/annual reporting for various stakeholders (internal, governmental, WCB, etc).
The Payroll Specialist will work closely with and provide back-up for the Payroll Coordinator’s responsibilities, ensuring accuracy in processing the National payroll for Diabetes Canada (DC) and National Diabetes Trust (NDT). The role will also work collaboratively with the Human Resource departments for both DC and NDT and provide timely responses to staff across the organizations for payroll-related inquiries. This role will serve as a backup to the Payroll Manager, including committing payrolls and managing escalations and validations. In all activities, the Payroll Specialist will ensure that payroll policies and procedures are being followed and make recommendations for updates as the environment changes.

Location: 1300-522 University Avenue, Toronto, Ontario. Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remotely with the expectation of being in-office 1-2 days per week. During the initial training period up to 3 days a week in-office may be required.

The role includes but not limited to:

Document all processes including but not limited to weekly processing, change management and monthly/annual reporting, ensuring all processes are in compliance with NDT/DC and legislative requirements. Recommend process enhancements for compliance, efficiency and to streamline operations to Manager, Payroll. For approved changes: develop an implementation plan and execute changes as per implementation schedule.
Create reports from a combination of Dayforce and excel to support the monitoring of payroll for compliance, support third-party reporting, and provide reports required by various other stakeholders.
Responsible for the running of and accurate maintenance of monthly Union reporting.
Act as go-to for clear and comprehensive interpretation of NDT’s Collective Agreements.
Provide oversight on the payroll processing of benefits/retirement program by ensuring that payroll entries are based on correct rates as set out in our benefits contracts and selected by employees through their enrollment forms.
Process bi-weekly, monthly, and annual payments per agreed upon schedules to all regulatory agencies, government agencies and benefits providers.
Process year-end reporting including filing and distribution of tax statements, reconciliation of statutory withholdings, preparation of various reports/forms/annual returns required from federal and provincial government departments (workers compensation board, ministry of finance).
Primary liaison with DC and NDT ‘s HR departments on benefit and retirement matters, ensuring all payroll related matters are processed in accordance with DC and NDT procedures and legislative requirements.
Primary liaison with DC and NDT’s Finance departments, providing Payroll GL reports, and assisting in the reconciliation of, payroll clearing and benefits clearing accounts for month end.
Complete work required to support statutory and regulatory auditors' requests.
In support of the routine processing, provide back-up for the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
During routine processing: review all transactions initiated by HR, by comparing the source documents to the entries in the HRIS system, ensuring the correct Dayforce “policy” table has been applied for the proposed changes. Input additional payroll related information as required e.g. new hires, leaves of absences, transfers, salary adjustments, terminations.
Maintain a good understanding of relevant legislation, following government regulations, by reviewing any employment standards and taxation rules that may be applicable.

The ideal candidate possesses:

Post-secondary education (degree or diploma) in related field.
National Payroll Institute PCP certification completion and Certified Payroll Manager (CPM) completed or in progress.
5+ years of Payroll experience.
Strong working knowledge of Canadian payroll legislation.
Knowledge of and experience in interpretation of Collective Agreements
Intermediate level of Dayforce experience a Must Have
Intermediate level proficiency in computer applications e.g., MS Excel, Word, Outlook, and Teams.

Why Join Diabetes Canada:

A meaningful role, making a difference every day for people living with or at risk of diabetes.
An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.

About the Application Process
If you are already on Diabetes Canada’s job posting site, click on the “Apply Now” button found at the bottom-left of this screen. You will be required to complete a very brief questionnaire and submit your résumé and cover letter. If you are not on DC’s job posting site, go to the webpage: https://jobs.dayforcehcm.com/en-US/diabetescanada/nationaldiabetestrust and click on “View Job Openings”.
If you experience any issues with the application process, please contact us at: HRISSupport@diabetes.ca
Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.
Diabetes Canada welcomes applications from all qualified candidates, including people of all genders, Indigenous peoples, persons with disabilities, and members of visible minorities. We value a diverse workforce that reflects the communities we serve.
We are committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise us during the recruitment process.
We thank all interested applicants; however, only those selected for an interview will be contacted.

NDTDBA2024

National Diabetes Trust

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